Multifunction Office Admin & Front Desk Specialist

BBA Consultants; Vaughan; On-site; CAD 48,000 - 68,000; Full time

Benefits offered by this job

Group insurance plan

Retirement savings plan

Annual vacation and sick leave

Onsite mobility premium

Job summary

BBA Consultants' Concord (Vaughan) office is expanding and seeks a dynamic Office Administrator & Receptionist to handle receptionist duties, office management, document formatting, and project document control. This role supports the Office Director and the broader Concord office team.

Ideal candidates bring 1–2 years of office administration experience, a diploma in office administration, and proficiency with Microsoft Office.

Qualifications

• Post-secondary education (diploma) in office administration or related field preferred.
• 1–2 years of experience in office administration or management; prior document control experience is an advantage.
• Proficient in Microsoft Office and familiar with document control processes, including version tracking and compliance.

Responsibilities

• Greet and assist visitors; maintain a welcoming reception area.
• Support Office Director with daily management tasks.
• Manage office supplies and logistics; coordinate shipping/receiving.
• Prepare, format, and proof documents; ensure quality and consistency.
• Implement and maintain document control for engineering projects.
• Assist in onboarding new staff and event coordination.
• Handle multitasking with attention to detail in office operations.

Skills

Reception duties

Office administration

Document formatting

Microsoft Office

Education

Post-secondary diploma in office administration

Tools

Microsoft Office

Job description

BBA Consultants' Concord (Vaughan) office is expanding and seeks a dynamic Office Administrator & Receptionist to handle receptionist duties, office management, document formatting, and project document control. This role supports the Office Director and the broader Concord office team.

Ideal candidates bring 1–2 years of office administration experience, a diploma in office administration, and proficiency with Microsoft Office.