Administrative Assistant - Temporary Contract (3 month Minimum)

Wajax Corporation; Fort McMurray; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Health & dental benefits

E-learning & product training

Exclusive discounts with manufacturers

Pension plan

Wellness program

Job summary

Wajax Corporation is seeking an Administrative Assistant for a temporary contract in Fort McMurray, AB. The role includes greeting visitors, answering phones, coordinating schedules, and supporting day-to-day office operations.

Responsibilities include maintaining ISO records, health and safety matrices, arranging trainings, and handling document preparation using Word, Excel and PowerPoint. Strong MS Office skills and prior admin experience are required.

Qualifications

• College diploma or equivalent post secondary education required.
• Experience in administrative roles preferred (2–3 years).
• Proficiency in Microsoft Office and standard office equipment.

Responsibilities

• Greets visitors and manages sign-in procedures.
• Answer phones and transfer calls to the right personnel.
• Verify time tickets.
• Book meeting rooms and arrange catering.
• Photocopy, scan, and bind documents.
• File work orders, sales orders, and packing slips.
• Sort and distribute incoming mail; prepare outgoing mail.
• Ensure ISO records are current and accurate.
• Maintain Health and Safety matrices.
• Arrange branch training as required.
• Order office supplies and stock work areas.
• Type correspondence in Word/Excel/PowerPoint.

Skills

Microsoft Outlook

Excel

Word

PowerPoint

Communication skills

Customer service

Education

College diploma / Post secondary Education

Tools

Microsoft Office Suite

Job description

Administrative Assistant - Temporary Contract (3 month Minimum)

Job Category: Fort McMurray

Requisition Number: ADMIN010362

Locations

Showing 1 location

Fort McMurray, AB T9H4A6, CAN

Description

The Opportunity

As part of the Wajax team, the Administrative Assistant/Receptionist is responsible for greeting onsite visitors to the branch, answering phones, transferring calls to appropriate departments. The incumbent will also be responsible for a variety of general duties to assist in the day-to-day office administrative requirements including ordering office supplies, distributing incoming mail, mail merges for outgoing mail and preparing various documents within Word, Excel and PowerPoint documents

The Role

• Greets visitors, ensures safety procedures are followed regarding sign in/sign out
• answer phones and transfer calls to appropriate personnel
• Time ticket verification
• Book meeting rooms and arrange for any catering required
• Photocopying, scanning and binding of various documents
• Filing of work orders/sales orders/packing slips
• Ensure that all incoming mail is sorted and distributed / prepares outgoing mail
• Ensure records for ISO are current and accurate
• Ensure Health and Safety matrix is current and accurate
• Book any training that is required for branch personnel
• Order's office supplies and ensures all work areas are stock appropriately
• Typing of various correspondence as required (Word/Excel/PowerPoint)

The Candidate

• Education: College diploma / Post secondary Education
• Work Experience:Previous office administration experience (2-3 years)
• Knowledge:Industrial background, with health and safety and ISO
• Proficiency: Microsoft Office, including Outlook, Excel, Word and PowerPoint

The Company

Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast.We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas – to name a few.Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward.People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables.

Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”

Highlights include:

• Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
• Wajax led e-learning, and product training through industry leading manufacturers.
• Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
• Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
• Company matched pension plan
• Award-Winning Health and Wellness Program

By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.

As a condition of employment, final candidates will be subject to pre-screening.