Moving Coordinator

CoFoMo Inc.; Montreal (administrative region); Hybrid; CAD 90,000 - 120,000; Full time

Job summary

CoFoMo Inc. seeks an experienced IT project coordinator to lead relocation and technology renovation initiatives across Canada.

You will partner with multiple teams to ensure timely delivery of IT infrastructure projects and act as the main point of contact for IT requests and budgets. The role requires overseeing budgets, defining technical requirements, coordinating vendors, and maintaining dashboards and documentation.

Qualifications

• Minimum five years of IT project coordination experience.
• Experience coordinating at least two major moving projects.
• Bachelor's degree in project management or related field.
• Strong organizational and communication skills.
• Fluency in French and English required.
• Proficient with ServiceNow and Microsoft Office.
• Ability to manage budgets and vendor relationships.

Responsibilities

• Coordinate business center relocation, relocation, reduction and technology renovation projects.
• Collaborate with teams to ensure efficient delivery of IT infrastructure projects.
• Serve as the main contact for IT requests and projects.
• Produce IT budgets for projects and track costs until closure.
• Define tech requirements for construction, fit-out and conversion projects.
• Trigger workflows and document project activities in management tools.
• Ensure deliverables meet service agreements, budgets and standards.
• Lead meetings with stakeholders and communicate upcoming technology initiatives.
• Plan relocation and technology downgrades with stakeholder coordination.
• Oversee work by internal resources and external vendors.
• Ensure availability of infrastructure resources and network links.
• Assist with user adoption of technology solutions.
• Design progress indicators, dashboards and reports.
• Write and maintain operations documentation and knowledge bases.
• Centralize site operational info to support continuity.

Skills

Project coordination

Leadership

Communication

Multidisciplinary teamwork

Bilingual FR/EN

Vendor management

Education

Bachelor’s degree in project management

Bachelor’s degree in administration

Tools

ServiceNow

Microsoft Office

IT budgeting

Job description

Here's a brief overview of the tasks and responsibilities you'll have :

• Coordinate business center relocation, relocation, reduction and technology renovation projects;
• Collaborate with relevant teams to ensure the efficient delivery of projects impacting IT infrastructure;
• Act as the main point of contact for information technology related requests and projects;
• Produce IT budgets for projects and track actual costs until they are closed;
• Define the technological requirements required for construction, fit-out and conversion projects;
• Trigger workflows and save project activities in the appropriate management tools;
• Ensure quality of deliverables and compliance with established service agreements, budgets and standards;
• Facilitate follow-up meetings with key stakeholders and communicate upcoming technology initiatives;
• Plan relocation and technology downgrading activities by ensuring effective coordination of stakeholders;
• Oversee the delivery of work done by internal resources and external vendors;
• Ensure the availability of infrastructure resources, equipment and network links according to established schedules;
• Collaborate with stakeholders to facilitate user adoption of technology solutions;
• Design and maintain project progress indicators, dashboards and reports;
• Write and maintain documentation, procedures, guidelines, and knowledge bases related to operations;
• Centralize site operational information to support service continuity and knowledge management.

The profile you are looking for is as follows:

• Have a minimum of five (5) years of experience coordinating information technology projects and initiatives;
• Experience coordinating at least two major moving projects;
• Master concepts related to equipment, networks and information technology;
• Hold a bachelor's degree or certificate in project management;
• Have a bachelor's degree or certificate in administration;
• Demonstrate excellent organizational skills, prioritization, and attention to detail;
• Demonstrate strong problem-solving and project follow-up skills;
• Establish and maintain effective working relationships with employees, users and suppliers;
• Design reports, analyze indicators and set up monitoring mechanisms;
• Be proficient in Microsoft Office and ServiceNow;
• Efficiently gather internal customer needs and propose suitable solutions;
• Enjoy working in multidisciplinary teams;
• Work under pressure and meet tight deadlines;
• Ensure project monitoring and accountability;
• Demonstrate strong team spirit, customer service and excellent communication skills;
• Demonstrate leadership, open-mindedness, and collaboration;
• This position requires fluency in French and English for daily tasks, understanding documentation, and professional communication with customers, suppliers, and colleagues across Canada. French and English language skills are essential, both oral and written.