Bilingual Client & Office Administrator - On-Site Montreal

Maplesoft Group, an SEB Company; Ottawa; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid vacation and personal time off

Professional development opportunities

Collaborative team environment

Job summary

Maplesoft Group is seeking an Office & Client Administrator for a full-time, on-site role based in Montreal. You will support client administration, office operations, data quality checks, and internal coordination with multiple stakeholders.

The role requires meticulous attention to detail, discretion, and the ability to manage several priorities while maintaining professional, client-focused interactions. Compliance with security and on-site requirements is essential.

Qualifications

• Bilingual in French and English; strong written and verbal communication.
• Excellent organizational, analytical, and problem-solving abilities.
• Attention to detail and ability to document issues clearly.
• Ability to manage multiple priorities and meet deadlines.
• Professional, client-focused approach with strong relationship skills.
• Discretion handling sensitive and confidential information.
• Work independently and with a team in a Montreal on-site setting.

Responsibilities

• Process client and office administration tasks, including filing, mail, and document processing.
• Validate incoming documents and ensure integrity; support year-end processing and reporting.
• Identify process improvements and document issues; coordinate with Jira for defects.
• Support onboarding/offboarding, asset management, and office operations.
• Collaborate with HR and local leadership on administrative activities; maintain records.

Skills

Bilingual in French and English

Strong organizational skills

Analytical and problem-solving skills

Attention to detail

Ability to manage multiple priorities

Client-focused relationship building

Discretion with confidential info

Independent and team collaboration

Tools

Microsoft Excel

Job description

Maplesoft Group is seeking an Office & Client Administrator for a full-time, on-site role based in Montreal. You will support client administration, office operations, data quality checks, and internal coordination with multiple stakeholders.

The role requires meticulous attention to detail, discretion, and the ability to manage several priorities while maintaining professional, client-focused interactions. Compliance with security and on-site requirements is essential.