Hybrid Bilingual Admin Assistant for Executives & Content

Canada Media Fund; Montreal (administrative region); Hybrid; CAD 53,000 - 66,000; Full time

Job summary

Canada Media Fund is seeking an Administrative Assistant to support the Executive and Content teams in Montreal. The role provides high-quality administrative assistance to two Executive Vice-Presidents and the Content team, coordinating meetings, travel, communications, and program-launch activities to ensure timely delivery of priorities.

The position emphasizes strong organization, bilingual communication, and a proactive approach in a hybrid work environment with occasional travel and

Qualifications

• College diploma or related post-secondary education or equivalent experience.
• Relevant bilingual administration or executive support experience.
• Experience coordinating meetings, travel, documentation and deadlines.
• Experience coordinating translation and bilingual document production is an asset.
• Hybrid work experience is an asset.

Responsibilities

• Manage calendars, appointments and travel for the two Montreal-based EVPs.
• Administer Montreal office operations: supplies, vendors, facilities, and on-site contact.
• Coordinate Content team meetings, agendas, minutes, and inter-department meetings.
• Maintain Content team SharePoint files and centralized databases.
• Support process management using Monday.com and translation via BridgeTerm.
• Review program guidelines and financing docs for spelling and consistency per LogiTerm.
• Provide final information to the CMF webmaster and update program deadlines page.
• Assist with invoices processing and coordination with Finances.
• Foster effective relationships within Content and with other departments.
• Perform other duties as needed.

Skills

Bilingual administration

Executive support

Microsoft 365

SharePoint

Team coordination

Education

College diploma or other post-secondary education in office administration/related field

Tools

Microsoft 365

SharePoint

Teams

Monday.com

BridgeTerm

Zoom

Job description

Canada Media Fund is seeking an Administrative Assistant to support the Executive and Content teams in Montreal. The role provides high-quality administrative assistance to two Executive Vice-Presidents and the Content team, coordinating meetings, travel, communications, and program-launch activities to ensure timely delivery of priorities.

The position emphasizes strong organization, bilingual communication, and a proactive approach in a hybrid work environment with occasional travel and