Meeting & Events Coordinator

CBRE Group, Inc.; Toronto; On-site; CAD 42,000 - 64,000; Full time

Job summary

CBRE Group, Inc. in Toronto seeks a Meeting & Events Coordinator to help deliver seamless workplace experiences for clients and guests.

You will coordinate and support meetings and events, manage onsite logistics, and collaborate with clients, vendors, and internal teams to create welcoming, well-executed events. This role focuses on coordinating guest services, room setup, post-event reporting, and ensuring smooth turnover.

Qualifications

• Experience coordinating meetings and events.
• Strong client and vendor communication skills.
• Ability to follow defined procedures and work under supervision.

Responsibilities

• Serve as the primary point of contact for smaller meetings and events, with support for larger ones when needed.
• Coordinate guest services with clients, vendors, and team members (arrival, transportation, signage, displays, accessibility, printing, security).
• Coordinate with vendors who supply services or goods to the workplace.
• Create a hospitable environment for attendees, event owners, and vendors on event day.
• Assist with conference room turnover and room refresh; reconfigure spaces for evening use per senior guidance.
• Respond to event activities such as supplies, equipment, food & beverage, and security needs.
• Perform room setup, refresh, and removal of items; maintain space configuration outlines.
• Conduct room checks and ensure spaces are functional from a technical/visual standpoint.
• Manage a small inventory of event supplies.
• Coordinate the master meeting and events calendar for small to medium spaces; share schedule with team and providers.
• Assist with post-event reporting and reconciliation; escalate issues as needed.

Skills

Customer service

Communication

Vendor coordination

Event coordination

Attention to detail

Education

Post-secondary education in events or related field

Job description

About the Role:

Join CBRE as a Meeting & Events Coordinator and help deliver exceptional workplace experiences for clients and guests. In this dynamic, customer-focused role, you'll coordinate and support meetings and events, manage onsite logistics, and ensure every detail contributes to a seamless experience. Working closely with clients, vendors, and internal teams, you'll play a key role in creating welcoming, well-executed events while building your career with a global industry leader.

What You'll Do:

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
• Coordinate with vendors who supply services or goods to the workplace.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional.
• Manage a small inventory of event supplies.
• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.