Event Management Specialist

IFG - International Financial Group; Toronto; On-site; CAD 52,000 - 78,000; Full time

Job summary

IFG - International Financial Group is seeking an organized Events & Program Manager in Toronto to lead corporate hospitality, sponsorship coordination, and event programs from planning through execution.

You will coordinate with senior stakeholders, vendors, and cross-functional teams to ensure flawless delivery and measurable results for high-profile events and initiatives.

Qualifications

• 1–2 years of experience in Program Operations, Event Operations, Hospitality Programs, Sponsorship Management, Marketing Operations, Business Operations, or a related field.
• Experience coordinating corporate events, hospitality programs, sponsorship activations, or event logistics.
• Experience using ticketing platforms, CRM systems, spreadsheets, or operational tracking tools.
• Strong project coordination and organizational skills with the ability to manage multiple priorities.
• Experience working with executive stakeholders, vendors, agencies, and cross-functional teams.
• Strong analytical skills with experience tracking operational metrics, reporting, and project milestones.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and time management skills.
• Ability to work independently while managing projects from planning through execution.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and collaboration tools.

Responsibilities

• Manage multiple operational workstreams while ensuring timelines, priorities, and deliverables remain on track.
• Develop and maintain project plans, execution schedules, and operational timelines.
• Manage ticket requests, inventory, attendee tracking, allocation lists, substitutions, and last-minute changes.
• Maintain operational documentation, compliance requirements, and business processes.
• Monitor project milestones and proactively identify risks before they impact delivery.
• Ensure all hospitality, sponsorship, and event activities comply with organizational policies and approval processes.
• Coordinate corporate hospitality events from planning through execution and post-event reporting.
• Manage event logistics, onsite coordination, and operational delivery.
• Partner with internal teams, agencies, vendors, and external partners to deliver successful events.
• Support sponsorship activations and hospitality programs while ensuring an exceptional attendee experience.
• Coordinate pre-event, onsite, virtual, and post-event activities with strong attention to detail.
• Collaborate with internal business teams, vendors, agencies, and external partners to execute programs successfully.
• Build strong working relationships with senior leadership and executive stakeholders.
• Communicate effectively with stakeholders to ensure alignment, timely decisions, and smooth execution.
• Assist with event budgets and operational expense tracking.
• Monitor KPIs, sponsorship performance, and operational metrics.
• Maintain accurate attendee, ticketing, sponsorship, and event records.
• Prepare post-event reports, dashboards, executive summaries, and business updates.

Skills

Program ops

Event ops

Sponsorship mgmt

Hospitality programs

Stakeholder mgmt

Cross-functional

Project coordination

Excel

Budget tracking

Communication

Tools

Ticketing platforms

CRM systems

Spreadsheets

Operational tracking tools

Job description

About the Role:

We are seeking a highly organized and execution-focused Events & Program Manager to support the successful delivery of corporate hospitality, sponsorship, and event programs. This role combines program management, event operations, stakeholder engagement, sponsorship coordination, and operational execution to ensure events and business initiatives are delivered seamlessly.

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and excels at coordinating with senior stakeholders, vendors, and cross-functional teams. This is an excellent opportunity for someone who takes ownership, anticipates business needs, and delivers exceptional execution from planning through completion.

Key Responsibilities:

Program & Operations Management:

• Manage multiple operational workstreams while ensuring timelines, priorities, and deliverables remain on track.
• Develop and maintain project plans, execution schedules, and operational timelines.
• Manage ticket requests, inventory, attendee tracking, allocation lists, substitutions, and last-minute changes.
• Maintain operational documentation, compliance requirements, and business processes.
• Monitor project milestones and proactively identify risks before they impact delivery.
• Ensure all hospitality, sponsorship, and event activities comply with organizational policies and approval processes.

Event Management & Hospitality:

• Coordinate corporate hospitality events from planning through execution and post-event reporting.
• Manage event logistics, onsite coordination, and operational delivery.
• Partner with internal teams, agencies, vendors, and external partners to deliver successful events.
• Support sponsorship activations and hospitality programs while ensuring an exceptional attendee experience.
• Coordinate pre-event, onsite, virtual, and post-event activities with strong attention to detail.
• Collaborate with internal business teams, vendors, agencies, and external partners to execute programs successfully.
• Build strong working relationships with senior leadership and executive stakeholders.
• Communicate effectively with stakeholders to ensure alignment, timely decisions, and smooth execution.

Reporting & Budget Management:

• Assist with event budgets and operational expense tracking.
• Monitor KPIs, sponsorship performance, and operational metrics.
• Maintain accurate attendee, ticketing, sponsorship, and event records.
• Prepare post-event reports, dashboards, executive summaries, and business updates.

Required Qualifications:

• 1–2 years of experience in Program Operations, Event Operations, Hospitality Programs, Sponsorship Management, Marketing Operations, Business Operations, or a related field.
• Experience coordinating corporate events, hospitality programs, sponsorship activations, or event logistics.
• Experience using ticketing platforms, CRM systems, spreadsheets, or operational tracking tools.
• Strong project coordination and organizational skills with the ability to manage multiple priorities.
• Experience working with executive stakeholders, vendors, agencies, and cross-functional teams.
• Strong analytical skills with experience tracking operational metrics, reporting, and project milestones.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and time management skills.
• Ability to work independently while managing projects from planning through execution.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and collaboration tools.

Preferred Background:

Experience within any of the following environments is highly valued:

• Technology companies
• Public Relations (PR) agencies
• Marketing organizations
• Program Operations
• Business Operations
• Corporate Events
• Sponsorship or Hospitality programs

What We're Looking For:

The ideal candidate is someone who:

• Has a strong execution mindset and takes ownership of their work.
• Is highly organized with exceptional attention to detail.
• Thinks proactively and anticipates business needs.
• Can manage multiple priorities in a fast-paced environment.
• Builds strong relationships with stakeholders and partners.
• Communicates confidently and professionally.
• Remains calm under pressure while consistently delivering results.
• Is collaborative, positive, and solution-oriented.

If you're passionate about delivering exceptional events, managing complex programs, and driving operational excellence, we'd love to hear from you.