Meeting & Events Coordinator

CBRE; Toronto; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Group Retirement Program

Medical

Dental and Vision coverage

Life Insurance

and more

Job summary

CBRE is seeking a Meeting & Events Coordinator in Toronto to support and coordinate small to mid-size meetings and events. You will manage onsite logistics, guest services, and vendor coordination to create welcoming, well-executed experiences for clients and guests.

You'll work with clients, vendors, and internal teams to handle room setup, equipment needs, food and beverage, signage, and post-event reporting under guidance. A high school diploma and comfort with Microsoft Office are required.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
• Coordinate guest services with clients, vendors, and team members, including arrival experience, transportation, signage, displays, special needs, printing, and event security.
• Coordinate with vendors who supply services or goods to the workplace.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh; reconfigure rooms for evenings and outdoor spaces.
• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, and facility security.
• Conduct room setup, refresh, and removal of food, beverage, and service items; maintain space layouts.
• Complete room checks and ensure technical and visual spaces are functional.
• Manage a small inventory of event supplies.
• Coordinate master meeting and events calendar for small to medium spaces; communicate schedule with team and service providers.
• Assist with post-event reporting and reconciliation; escalate issues as appropriate.

Skills

Microsoft Office

Communication

Organizational skills

Teamwork

Education

High School Diploma or GED

Job description

About The Role

Join CBRE as a Meeting & Events Coordinator and help deliver exceptional workplace experiences for clients and guests. In this dynamic, customer-focused role, you’ll coordinate and support meetings and events, manage onsite logistics, and ensure every detail contributes to a seamless experience. Working closely with clients, vendors, and internal teams, you’ll play a key role in creating welcoming, well-executed events while building your career with a global industry leader.

What You’ll Do

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.


• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.


• Coordinate with vendors who supply services or goods to the workplace.


• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.


• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.


• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.


• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.


• Complete room checks and ensure technical and visual spaces are functional.


• Manage a small inventory of event supplies.


• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.


• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.


• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Impact through clearly defined duties, methods, and tasks are described in detail.


• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.


• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.


• Ability to follow basic work routines and standards in the application of work.


• Communication skills to exchange straightforward information.


• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Strong organizational skills with an inquisitive mindset.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values In Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Meeting & Events Coordinator is between $49,500 annually and $55,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits:

• Group Retirement Program


• Medical


• Dental and Vision coverage


• Life Insurance


• and more.

Equal Employment Opportunity Statement

CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (Canada) and [phone] (U.S.)