Medical Records / Data Entry

Agilus Work Solutions; Mississauga; Hybrid; CAD 30,000 - 40,000; Full time

Benefits offered by this job

Hybrid work model - Min. 1 day at home

Bi-weekly pay

4% vacation pay

Job summary

Agilus by Synergie is recruiting for a Medical Records/Data Entry role in Mississauga, Ontario, focused on eIFU coordination and publication of medical device documentation. The position emphasizes accuracy, metadata handling, and global publication across languages, with a hybrid work arrangement.

The ideal candidate will have 2–5 years of related experience or a relevant advanced degree, and strong organizational skills to manage logs and records efficiently.

Qualifications

• Experience in medical data entry and records management environments.
• Bachelor's degree and 2-5 years of related experience, or Master's degree with 0-2 years.
• Strong attention to detail and proficiency with metadata.

Responsibilities

• Coordinate with Regulatory Affairs, Labeling, and Manufacturing Engineering before publishing eIFU records.
• Prepare, review, and publish eIFU records across countries and languages.
• Notify stakeholders when publications are completed.
• Maintain logs, records and metadata for published documentation.
• Assist customers with documentation requests and record retrieval.
• Follow document retention and storage policies.
• Archive eIFU records from websites when required.
• Support process improvements and cross-functional initiatives.

Skills

Medical data entry

Document control

Records management

Healthcare administration

Education

Bachelor's degree

Master's degree

Job description

Are you a medical data entry professional looking for a new opportunity? Join our team as an eIFU Coordinator and play a key role in managing and correlating essential medical device documentation. Agilus by Synergie is recruiting for a Medical Records/Data Entry in the Medical Device in a hybrid work environment in Mississauga, Ontario. Join a leading medical device organization as an eIFU Coordinator, where you'll play a vital role in ensuring critical product information is accurately published and maintained for healthcare professionals and patients around the world. This opportunity is ideal for detail-oriented professionals who thrive in a structured, compliance-focused environment and enjoy working with documentation, metadata, and cross-functional teams.

A typical day:

• Coordinate with applicable functions including Regulatory Affairs, Labeling, and Manufacturing Engineering before preparing eIFU records for publication.
• Prepare, review, and publish eIFU records to the appropriate countries and languages according to established requirements.
• Communicate completion of eIFU publications to relevant stakeholders.
• Maintain accurate logs, records, and metadata associated with published documentation.
• Provide support to customers requesting documentation and record information, including record retrieval and searches.
• Adhere to document retention and record storage policies.
• Manage the removal and archival of eIFU records from company websites when required.
• Support departmental initiatives and contribute to process improvement and problem-solving activities.

Successful candidates will have:

• Experience in medical data entry, document control, records management, healthcare administration, pharmaceutical, medical device, hospital, or clinic environments preferred.
• Bachelor's degree and 2-5 years of related experience, or Master's degree with 0-2 years of related experience, or an equivalent combination of education and experience.
• Strong attention to detail, particularly when working with numbers, documentation, and metadata.
• Excellent organizational and data-entry skills.
• Proficiency with Microsoft Office applications
• Strong communication and interpersonal skills.
• Ability to work independently while contributing effectively within a team environment.

Total rewards:

• $22.00 - $29.00 hourly
• Hybrid work model - Min. 1 day a week work at home
• Preferred rates for benefit coverage available
• bi-weekly pay + 4% vacation Pay

Soft skills:

• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proven problem-solving and critical-thinking skills
• Ability to prioritize competing deadlines in a structured environment
• High level of accountability and professionalism
• Comfort working independently while contributing to team success