Medical Office Administrator

CBI Health; Calgary; On-site; CAD 23,000 - 26,000; Part time

Benefits offered by this job

Mentorship opportunities

Two annual events

Job summary

Momentum Health Deerfoot is seeking a Part-Time Medical Office Administrator to join our Calgary clinic. You will support patients and staff with professional administrative services, ensuring efficient, patient-centered operations in a fast-paced multidisciplinary setting.

Ideal candidates have medical/rehab office experience, strong communication, and the ability to multi-task while maintaining privacy. The role includes growth opportunities and mentorship, with compensation at $17–$19 per

Qualifications

• Must have medical/rehab office experience.
• Commit to a one-year term.
• Experience with medical billing systems is an asset.

Responsibilities

• Ensure efficient, professional operation of the clinic.
• Greet patients, staff, and visitors in a courteous manner.
• Coordinate the flow of clients and information through multidisciplinary teams.
• Initiate, organize and maintain patient files and assist patients through their schedule of appointments.
• Perform administrative duties including scan, fax, and upload to EMRs.
• Handle all front desk duties with enthusiasm and professionalism.
• Maintain, protect and comply with privacy and confidentiality for all patients, staff and physicians.

Skills

Communication

Teamwork

Time management

Organization

Problem solving

Attention to detail

Independent work

Customer service

Education

High School Diploma

College diploma in related field

Experience in medical office

Alberta Health Care billing knowledge

Tools

MedAccess

Wolf

Practice Perfect

Job description

Medical Office Administrator - Momentum Health - Deerfoot, Calgary.

Company:

Momentum Health Deerfoot

Position:

Part-Time Medical Office Administrator

Industry/Company Description

Momentum Health empowers patients through the delivery of collaborative healthcare. Join us as we guide Albertans through evidence-informed multidisciplinary care (including Physiotherapy, Chiropractic, Massage Therapy, Kinesiology, Athletic Therapy, Physiatry and Sport Medicine). Our multidisciplinary clinic will have several exam rooms and a dedicated gym and rehab area. The clinic offers innovative programs such as GLA:D Back, GLA:D Hip & Knee as well as collaborative care with Physiotherapists, Chiropractors, Massage Therapists and other disciplines all in-house! Exceptional patient service, collaborative care and continued growth and improvement are highly valued at Momentum Health. We are presently seeking a Part-Time enthusiastic Medical Office Administrator to join our dynamic team. Momentum Health Deerfoot is growing, this position puts you first in line for additional hours once they are available.

Location:

Momentum Health Deerfoot: 901 64 Ave NE #5146, Calgary, AB T2E 7P4

For more information visit: https://www.momentumhealth.ca/

Employment Type:

Part-Time

Required Hours:

Tuesday 2pm-8pm, Wednesday 3pm-8pm, Thursday 3:30pm-8pm, and Saturday 9am-3pm

Start Date:

October 1, 2026

Compensation:

$17 to $19 per hour

What We Provide

• Mentorship opportunities
• Two annual organizational events and many individual clinic events

What We Are Looking For

• Positive energy and passionate about working with others
• Ability to work in a team-based environment, and contribute to a positive work environment
• Demonstrated exceptional communication with patients and team members
• Problem solving, time management and organization skills
• Ability to remain calm in challenging situations, with multiple and changing priorities or when last minute unexpected issues arise
• Committed to an excellent patient experience
• A hardworking multi-tasker and exceptional attention to detail
• Strong work ethic, self-motivated and the ability to work independently with minimal supervision

Our Office Administrators provide outstanding administrative support to patients and co-workers and keep the focus on patient-centered care.

Required Criteria

• Please do not apply if you do not have medical/rehab office experience or you are not serious about a career change
• Must be able to commit to a one-year term

Primary Responsibilities Include

• Ensure efficient, professional, and organized operation of the clinic
• Greet patients, staff, and visitors to the clinic in a professional and courteous manner
• Coordinate the flow of clients and client information through the multi-disciplinary teams
• Initiate, organize and maintain patient files and assist patients through their schedule of appointments
• Perform administrative duties that include, but are not limited to; scan, fax, process incoming and outgoing faxes, upload documents to EMRs
• Effectively manage incoming and outgoing referral processes
• Handle all front desk duties with enthusiasm and professionalism at all times
• Third Party, MVA, WCB, AHS and Private billing and collection
• Maintain, protect and comply with privacy and confidentiality for all patients, staff and physicians in accordance with the Health Information Act
• Ensure awareness and adherence to all Momentum Health Policies and Procedures

The Successful Candidate Will Have The Following Requirements

• Excellent communication skills, both verbal and written
• Intermediate to advanced computer skills
• High School Diploma
• Current enrollment or graduation from a college diploma program in a related field is an asset
• Experience in a medical office environment an asset
• Experience working with medical billing systems: MedAccess, Wolf, Practice Perfect etc an asset
• Alberta Health Care billing knowledge/experience an asset

Join us at CBI Health – where working together makes great things happen.

To learn more about CBI, please visit www.cbihealth.ca

CBI Health is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.