Medical Office Administrator

CBI Health Group; Calgary; On-site; CAD 23,000 - 26,000; Part time

Benefits offered by this job

Two annual organizational events

Job summary

Momentum Health Deerfoot is seeking a Part-Time Medical Office Administrator to support patient flow and clinic operations in a multidisciplinary setting. You will greet patients, manage appointments, and coordinate with physiotherapy, chiropractic and other in-house services.

The role requires strong communication and time-management skills, with experience in a medical office being an asset. This position offers a part-time schedule and potential for additional hours as the clinic grows.

Qualifications

• Excellent communication skills, both verbal and written.
• Ability to work in a team-based environment and contribute to a positive work culture.
• Ability to manage time effectively and handle multiple priorities.
• Attention to detail and strong organizational skills.
• Experience in a medical/rehab office is an asset.

Responsibilities

• Ensure efficient, professional, and organized operation of the clinic.
• Greet patients, staff, and visitors in a courteous manner.
• Coordinate flow of clients and information through multidisciplinary teams.
• Initiate, organize and maintain patient files and appointment schedules.
• Perform admin duties: scan, fax, upload to EMRs, manage referrals.
• Handle front desk duties with enthusiasm and professionalism.
• Manage third-party, MVA, WCB, AHS, and private billing and collections.
• Maintain privacy and confidentiality per Health Information Act.

Skills

Communication

Teamwork

Time management

Attention to detail

Multitasking

Independent work

Customer service

Privacy compliance

Education

High School Diploma

College diploma in related field (asset)

Tools

MedAccess

Wolf

Practice Perfect

Job description

Description

Medical Office Administrator - Momentum Health - Deerfoot, Calgary.

Company: Momentum Health Deerfoot

Position: Part-Time Medical Office Administrator

Industry/Company Description:

Momentum Health empowers patients through the delivery of collaborative healthcare. Join us as we guide Albertans through evidence-informed multidisciplinary care (including Physiotherapy, Chiropractic, Massage Therapy, Kinesiology, Athletic Therapy, Physiatry and Sport Medicine).

Our multidisciplinary clinic will have several exam rooms and a dedicated gym and rehab area. The clinic offers innovative programs such as GLA:D Back, GLA:D Hip & Knee as well as collaborative care with Physiotherapists,Chiropractors, Massage Therapists and otherdisciplines all in-house!

Exceptional patient service, collaborative care and continued growth and improvement are highly valued at Momentum Health. We are presently seeking a Part-Time enthusiastic Medical Office Administrator to join our dynamic team. Momentum Health Deerfoot is growing, this position puts you first in line for additional hours once they are available.

Required Hours: Tuesday 2pm-8pm, Wednesday 3pm-8pm, Thursday 3:30pm-8pm, and Saturday 9am-3pm

Start Date: October 1, 2026

Compensation: $17 to $19 per hour

What We Provide

• Two annual organizational events and many individual clinic events

What We Are Looking For

• Positive energyand passionateabout working with others
• Ability to work in a team-based environment, and contribute to a positive work environment
• Demonstrated exceptionalcommunication with patients and team members
• Problem solving, time management and organization skills
• Ability to remain calm in challenging situations, with multiple and changing priorities or when last minute unexpected issues arise
• Committed to anexcellent patient experience
• Ahardworkingmulti-tasker and exceptional attention to detail
• Strong work ethic, self-motivated and the ability to work independently with minimal supervision

Our Office Administratorsprovide outstanding administrative support to patients and co-workers and keep the focus on patient-centered care.

Required Criteria

• Please do not apply if you do not have medical/rehab office experience or you are not serious about a career change
• Must be able to commit to a one-year term

Primary Responsibilities Include

• Ensure efficient, professional, and organized operation of the clinic
• Greet patients, staff, and visitors to the clinic in a professional and courteous manner
• Coordinate the flow of clients and client information through the multi-disciplinary teams
• Initiate, organize and maintain patient files and assist patients through their schedule of appointments
• Perform administrative duties that include, but are not limited to; scan, fax, process incoming and outgoing faxes, upload documents to EMRs
• Effectively manage incoming and outgoing referral processes
• Handle all front desk duties with enthusiasm and professionalism at all times
• Third Party, MVA, WCB, AHS and Private billing and collection
• Maintain, protect and comply with privacy and confidentiality for all patients, staff and physicians in accordance with the Health Information Act
• Ensure awareness and adherence to all Momentum Health Policies and Procedures

The Successful Candidate will have the Following Requirements

• Excellent communication skills, both verbal and written
• Intermediate to advanced computer skills
• High School Diploma
• Current enrollment or graduation from a college diploma program in a related field is an asset
• Experience in a medical office environment an asset
• Experience working with medical billing systems: MedAccess, Wolf, Practice Perfect etc an asset
• Alberta Health Care billing knowledge/experience an asset

Join us at CBI Health – where working together makes great things happen .

To learn more about CBI, please visit www.cbihealth.ca

CBI Health is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.