Office Administrator (Part-Time) - Deerfoot Location, Calgary, AB

Momentum Health Corporation; Calgary; Hybrid; CAD 23,000 - 26,000; Part time

Benefits offered by this job

Mentorship opportunities

Organizational events

Job summary

Momentum Health Deerfoot is seeking a Part-Time Medical Office Administrator in Calgary, AB. You will be the front desk link connecting patients to providers, coordinating flows, and managing scheduling for a multidisciplinary team.

The clinic emphasizes collaborative care across physiotherapy, chiropractic, massage, and more. A one-year commitment is preferred, with hours scheduled for Tue afternoons/evenings, Wed/Thu evenings, and Sat days.

Qualifications

• High School Diploma required.
• Current enrollment or graduation from a college diploma program in a related field is an asset.
• Experience in a medical office environment is an asset.
• Alberta Health Care billing knowledge/experience is an asset.
• Medical/rehab office experience is required to apply.
• Must be able to commit to a one-year term.

Responsibilities

• Greet patients, staff, and visitors in a professional and courteous manner.
• Coordinate the flow of clients and client information through the multidisciplinary teams.
• Initiate, organize, and maintain patient files and assist patients through their schedule of appointments.
• Perform administrative duties including scanning, faxing, processing incoming and outgoing faxes, and uploading documents to EMRs.
• Effectively manage incoming and outgoing referral processes.
• Handle all front desk duties with enthusiasm and professionalism.
• Process Third Party, MVA, WCB, AHS, and Private billing and collection.
• Maintain privacy and confidentiality per Health Information Act.
• Ensure awareness and adherence to Momentum Health Policies and Procedures.

Skills

Positive energy

Team-based environment

Exceptional communication

Problem solving

Time management

Organization skills

Calm under pressure

Attention to detail

Strong work ethic

Verbal and written communication

Computer skills

Education

High School Diploma

College diploma in related field asset

Tools

MedAccess

Wolf

Practice Perfect

Job description

Part-Time Medical Office Administrator Job in Calgary, AB

Momentum Health Deerfoot is hiring for a Part-Time Medical Office Administrator job in Calgary, AB, and we’re looking for someone who genuinely enjoys taking care of people from the moment they walk through the door. Our Deerfoot clinic brings physiotherapy, chiropractic, massage therapy, kinesiology, athletic therapy, physiatry, and sport medicine together under one roof, with dedicated exam rooms and a full gym and rehab area. As the person at the front desk, you’ll be the thread that connects patients to the right provider, the right paperwork, and the right next appointment — and that work matters more here than a title suggests.

A Team That Actually Works Together

Momentum Health was built around collaborative, multidisciplinary care, and that shows up in how the clinics run day to day. Programs like GLA:D Back and GLA:D Hip & Knee bring physiotherapists, chiropractors, and massage therapists into the same treatment plan for a patient, which means your role in coordinating client flow and patient information isn’t just administrative upkeep — it’s part of how the care actually gets delivered. You’ll work alongside a team that values simplicity in its processes so clinicians can focus on patients, open communication when something needs improving, and independence to do your job well without someone looking over your shoulder.

Compassion shows up beyond the clinic walls too — Momentum Health teams volunteer at community events, and there’s a genuine effort to keep the workplace enjoyable, from social gatherings to seasonal decorating contests. It’s a place where the people at the front desk are treated as part of the clinical team’s success, not separate from it, and where you’re encouraged to speak up if you see a way to make things run better.

Room to Grow With a Clinic on the Rise

Momentum Health Deerfoot is still growing, and this position is first in line for additional hours as they open up. Mentorship is built into how the organization operates, so if you’re early in a career in medical or rehab administration, you’ll have people around you who are invested in helping you get better at the job, not just fill a schedule. Between the clinic’s own get-togethers and Momentum Health’s organization-wide events, there’s a real effort to make this feel like a place worth showing up to, not just a desk to sit at.

This role is scheduled Tuesday afternoons through evenings, Wednesday and Thursday evenings, and Saturday days — a set schedule that gives you predictability while still leaving room in your week. It’s a good fit if you’re looking for a long-term home in medical office administration rather than a short-term stop, since the clinic is asking for a one-year commitment in return for investing in you.

Compensation:

• $17.00 to $19.00 per hour, commensurate with experience

Qualifications:

• High School Diploma required
• Current enrollment or graduation from a college diploma program in a related field is an asset
• Experience in a medical office environment is an asset
• Experience with medical billing systems such as MedAccess, Wolf, or Practice Perfect is an asset
• Alberta Health Care billing knowledge/experience is an asset
• Medical/rehab office experience is required to apply
• Must be able to commit to a one-year term

Responsibilities:

• Ensure efficient, professional, and organized operation of the clinic
• Greet patients, staff, and visitors in a professional and courteous manner
• Coordinate the flow of clients and client information through the multidisciplinary teams
• Initiate, organize, and maintain patient files and assist patients through their schedule of appointments
• Perform administrative duties including scanning, faxing, processing incoming and outgoing faxes, and uploading documents to EMRs
• Effectively manage incoming and outgoing referral processes
• Handle all front desk duties with enthusiasm and professionalism
• Process Third Party, MVA, WCB, AHS, and Private billing and collectio
• Maintain, protect, and comply with privacy and confidentiality for all patients, staff, and physicians in accordance with the Health Information Act
• Ensure awareness and adherence to all Momentum Health Policies and Procedures

Skills:

• Positive energy and a passion for working with others
• Ability to work in a team-based environment and contribute to a positive work environment
• Exceptional communication with patients and team members
• Problem solving, time management, and organization skills
• Ability to remain calm in challenging situations, with multiple and changing priorities or last-minute unexpected issues
• Committed to an excellent patient experience
• A hardworking multi-tasker with exceptional attention to detail
• Strong work ethic, self-motivated, and able to work independently with minimal supervisio
• Excellent communication skills, both verbal and writte
• Intermediate to advanced computer skills

Benefits:

• Mentorship opportunities
• Two annual organizational events and many individual clinic events