Material Fulfillment Coordinator

EF Educational Tours; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

EF Educational Tours is seeking a Material Fulfillment Coordinator in Toronto, ON. This critical role involves managing physical and digital materials to support the sales team. Responsibilities include accurate fulfillment, inventory management, and vendor coordination. Candidates should be exceptionally organized, detail-oriented, and proficient in Microsoft Excel. This position offers a 6-month contract with potential for full-time transition based on performance. Join us to ensure smooth operational processes and efficient deliveries.

Qualifications

• Highly organized - naturally creates structure and keeps systems clean.
• Exceptional responsibility and ownership of work.
• Enjoys building and maintaining workflows.
• Confident using Microsoft Excel for tracking and organizing data.
• Detail-oriented and accurate in work.
• Proactive in improving processes.
• Ability to work independently in fast-paced settings.

Responsibilities

• Pick, pack, and ship printed materials accurately and timely.
• Operate commercial printing equipment for in-house production.
• Maintain precise inventory records and track stock levels.
• Manage inventory and fulfillment tracking in Microsoft Excel.
• Support procurement and vendor coordination.
• Improve workflows and tracking methods.
• Coordinate shipments and resolve issues with vendors.
• Assist with seasonal campaigns and promotional initiatives.

Skills

Organizational skills

Dependability

Microsoft Excel

Detail-oriented

Process improvement

Job description

Material Fulfillment Coordinator

EF Go Ahead Tours and EF Educational Tours, Canada

Location: Toronto, ON — On Site

Contract Duration: 6-Month Contract (This is a contract position with strong potential to transition into a full-time role based on performance and business needs.)

Entry Level, Contract Position

About The Role

EF is looking for a highly organized and detail‑driven Material Fulfilment Coordinator to support our sales team. This role is critical to ensuring our physical and digital materials are accurately tracked, efficiently managed, and delivered on time—every time.

You will play a key role in maintaining smooth operational processes across inventory, fulfillment, printing and vendor coordination. This is an ideal opportunity for someone who thrives on organization, enjoys working with data and systems (especially Excel), and takes pride in keeping operations running seamlessly.

What You’ll Do

• Fulfilment & Order Execution

  Accurately pick, pack, and ship printed materials—brochures, flyers, and promotional kits—ensuring timely and error‑free delivery to teams across Canada.

• Print Production

  Learn to operate professional commercial printing equipment to support in‑house production needs.

• Inventory & Data Management

  Maintain precise inventory records, track stock levels, monitor usage trends, and ensure materials are always available and up to date.

• Excel‑Based Tracking & Reporting

  Own and manage inventory and fulfillment tracking in Microsoft Excel. Build, maintain, and improve spreadsheets to ensure data accuracy, visibility, and efficiency across operations.

• Procurement & Vendor Coordination

  Support procurement processes by placing orders, tracking production timelines, and working closely with print and logistics vendors. Ensure deadlines, quality standards, and cost expectations are consistently met.

• Process Optimization

  Continuously look for ways to improve workflows, systems, and tracking methods. Proactively identify inefficiencies and implement smarter, more scalable ways of working.

• Logistics & Vendor Communication

  Coordinate shipments with couriers and external partners, ensuring materials are delivered on time and issues are resolved quickly and professionally.

• Special Projects Support

  Assist with seasonal campaigns, events, and promotional initiatives, ensuring materials are organized, on‑brand, and delivered seamlessly.

Who You Are

• Exceptionally organized – you naturally create structure, keep systems clean, and never let details slip.
• Highly responsible and dependable – you take ownership of your work and follow through with precision.
• Process‑driven – you enjoy building, maintaining, and improving workflows to keep operations running smoothly.
• Excel‑savvy – you’re confident working in Microsoft Excel and enjoy using it to track, organize, and analyze data.
• Detail‑oriented – accuracy matters to you, and you take pride in getting things right the first time.
• Proactive and solutions‑focused – you don’t just follow processes; you look for ways to improve them.
• Comfortable working independently and managing multiple priorities in a fast‑paced environment.