Material Fulfillment Coordinator

Education First; Toronto; On-site; CAD 40,000 - 52,000; Full time

Job summary

Education First in Toronto, ON is seeking a Material Fulfillment Coordinator to support our sales team. You will track materials, manage inventory, and ensure on-time delivery of brochures, kits, and prints while coordinating with vendors.

You’ll gain experience with Excel-based tracking, order fulfillment, and data reporting, with a clear path to a full-time role based on performance.

Qualifications

• Must be highly organized and detail-driven to track physical and digital materials.
• Proficient with Excel and data systems; comfortable with data entry and reporting.
• Ability to work on-site in Toronto and manage multiple priorities.
• Contract position with potential for full-time based on performance.

Responsibilities

• Fulfilment & Order Execution: pick, pack, and ship printed materials to teams across Canada.
• Print Production: operate professional commercial printing equipment for in-house needs.
• Inventory & Data Management: maintain inventory records and monitor stock levels.
• Excel-Based Tracking & Reporting: manage inventory and fulfillment data in Excel.
• Procurement & Vendor Coordination: place orders and coordinate with print partners.
• Process Optimization: identify inefficiencies and improve workflows.
• Logistics & Vendor Communication: coordinate shipments with couriers and partners.
• Special Projects Support: assist with seasonal campaigns and events.

Skills

Exceptionally organized

Dependable

Process-driven

Excel-savvy

Detail-oriented

Proactive problem-solving

Independent worker

Tools

Excel

Job description

Material Fulfillment Coordinator

EF Go Ahead Tours and EF Educational Tours, Canada

Location: Toronto, ON - On Site

Contract Duration: 6-Month Contract

(This is a contract position with strong potential to transition into a full-time role based on performance and business needs.)

Entry Level, Contract Position

About the role:

EF is looking for a highly organized and detail-driven Material Fulfillment Coordinator to support our sales team. This role is critical to ensuring our physical and digital materials are accurately tracked, efficiently managed, and delivered on time - every time.

You will play a key role in maintaining smooth operational processes across inventory, fulfillment, printing and vendor coordination. This is an ideal opportunity for someone who thrives on organization, enjoys working with data and systems (especially Excel), and takes pride in keeping operations running seamlessly.

What You’ll Do:

FULFILMENT & ORDER EXECUTION

• Accurately pick, pack, and ship printed materials—brochures, flyers, and promotional kits - ensuring timely and error-free delivery to teams across Canada.

PRINT PRODUCTION

• Learn to operate professional commercial printing equipment to support in-house production needs

INVENTORY & DATA MANAGEMENT

• Maintain precise inventory records. Track stock levels, monitor usage trends, and ensure materials are always available and up to date.

EXCEL-BASED TRACKING & REPORTING

• Own and manage inventory and fulfillment tracking in Microsoft Excel. Build, maintain, and improve spreadsheets to ensure data accuracy, visibility, and efficiency across operations.

PROCUREMENT & VENDOR COORDINATION

• Support procurement processes by placing orders, tracking production timelines, and working closely with print and logistics vendors. Ensure deadlines, quality standards, and cost expectations are consistently met.

PROCESS OPTIMIZATION

• Continuously look for ways to improve workflows, systems, and tracking methods. Proactively identify inefficiencies and implement smarter, more scalable ways of working.

LOGISTICS & VENDOR COMMUNICATION

• Coordinate shipments with couriers and external partners, ensuring materials are delivered on time and issues are resolved quickly and professionally.

SPECIAL PROJECTS SUPPORT

• Assist with seasonal campaigns, events, and promotional initiatives, ensuring materials are organized, on-brand, and delivered seamlessly.

Who you are:

• Exceptionally organized: you naturally create structure, keep systems clean, and never let details slip.
• Highly responsible and dependable: you take ownership of your work and follow through with precision.
• Process-driven: you enjoy building, maintaining, and improving workflows to keep operations running smoothly.
• Excel-savvy: You're confident working in Microsoft Excel and enjoy using it to track, organize, and analyze data.
• Detail-oriented: accuracy matters to you, and you take pride in getting things right the first time.
• Proactive and solutions-focused: you don't just follow processes, you look for ways to improve them.
• Comfortable working independently and managing multiple priorities in a fast-paced environment.