Manager, Commercial Property Administration

TDS Personnel; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

TDS Personnel is seeking a Manager, Commercial Property Administration to oversee a portfolio of properties from Toronto to western markets. You will supervise property managers, coordinate leasing activities, review budgets and financial statements, and support mortgage renewals and financings. Some travel is required.

The role reports to the Managing Partners and includes a 90-day probationary period. Degree or diploma plus 3–5 years of related experience is preferred.

Qualifications

• Requires a post-secondary degree or diploma.
• Minimum 3–5 years of related commercial property/portfolio experience.
• Strong communication, negotiation and budgeting abilities.

Responsibilities

• Oversee day-to-day operations of commercial properties by supervising property managers.
• Oversee leasing activity, including lease negotiations and approvals of applicants.
• Review annual budgets and monthly financial statements.
• Coordinate insurance, maintenance contracts and emergency services as needed.
• Assist with asset sales for non-core properties.

Skills

Interpersonal skills

Written communication

Organizational skills

Deadline management

Confidentiality

Detail oriented

Microsoft Outlook

MS Word

Excel

Education

Degree or Diploma from an accredited post-secondary institution

Tools

Microsoft Outlook

MS Word

Excel

Job description

Our client is a family-owned real estate holding company that owns and manages commercial properties from Toronto to Vancouver and Los Angeles. These properties are mostly fully leased shopping centers. The successful applicant will oversee the day-to-day operations of the properties by supervising each property manager and overseeing other property related tasks as needed.

Job Purpose

The Manager, Commercial Property Administration oversees leasing and management of a portfolio of properties, which all have 3rd party property managers. The position also approves annual budgets and reviews of financial statements prepared by the various property managers (“PM”). The Manager, Commercial Property Administration is also responsible for leasing activity, mortgage renewals and new financings and implementing value added activities in an effort to improve the overall performance of the properties. The position will report to the Managing Partners of the company. There will be a probationary period of 90 days.

Primary Accountabilities

Property Management

• Oversees the Property Managers to ensure proper maintenance and operation of the properties
• Approves annual financial budgets
• Review monthly financials
• Insurance
• Emergency services

Leasing

• Lease negotiation in conjunction with the Managing Partners
• Review and approval of all lease applicants
• Detailed review of all new leases and renewals
• Approve 3rd party leasing agents
• Marketing materials

Other Tasks

• Inspect properties as needed (involves some travel paid for by the company)
• Approve maintenance contracts before PM signs
• Property Management contracts
• Lease and Lease Amending documents
• Assist with sale of non-core assets

Analysis

• Overall performance of the property vs market and prior periods
• Leasing activity
• Lease rates
• Monthly reporting

Qualifications and Experience

• Degree or Diploma from an accredited post-secondary institution
• Minimum of 3- 5 years of related work experience

Knowledge, Skills & Abilities

• Superior interpersonal and customer service skills.
• Able to communicate clearly and concisely, both verbally and in writing.
• Excellent organizational skills and the ability to manage deadlines, while handling multiple demands and priority levels.
• Ability to maintain confidentiality and act with discretion.
• Detail orientated.
• Computer skills; proficiency with Microsoft Outlook, MS Word and Excel.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.