Maintenance Admin Assistant (Temporary) - Flexible Schedule

XPS Materials Group; Elkford; On-site; CAD 50,000 - 62,000; Full time

Benefits offered by this job

Extended Health Benefits

Health Spending Account

Vacation Allotment

Job summary

Elk Valley Resources (EVR) is hiring an Administrative Assistant, Maintenance (Temporary) to manage clerical duties within the maintenance department. You will handle data entry, filing, scheduling, and month-end tasks while supporting supervisors with various clerical and technical issues.

The role requires strong organizational skills, high attention to detail, adaptability, and collaboration. It offers a compressed work week and opportunities for development in a dynamic industrial

Qualifications

• High School Diploma or equivalent.
• Minimum three years of clerical experience in a high-paced industrial environment.
• Familiarity with the Maintenance Work Order system, Training History, and Microsoft Dynamics preferred.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and SharePoint).
• Valid Class 5 Driver’s License or equivalent.

Responsibilities

• Participate in and adhere to health and safety programs and policies.
• Complete day-to-day clerical duties such as data entry, filing, scanning, scheduling, and month end obligations including assisting supervisors with general clerical and technical issues.
• Set up and track Purchase Journals and Work Orders through Microsoft AX.
• Liaise with service desk for technical requests, DAXTI, and onboarding.
• Track hourly and staff employee vacation as well as employee and contractor time data; track staff payroll via Time Administrator Portal.
• Schedule and prepare monthly safety meeting presentations.
• Prepare action logs for scheduled meetings.
• Track various KPIs for daily and weekly reports.
• Work with 3M Connected Safety software to create documents and report on field audits.
• Perform other responsibilities as required or as assigned.

Skills

Data entry

Filing

Scheduling

Microsoft Office

Attention to detail

Organizational skills

Collaboration

Education

High School Diploma or equivalent

Tools

Microsoft AX

Time Administrator Portal

SharePoint

3M Connected Safety

Job description

Elk Valley Resources (EVR) is hiring an Administrative Assistant, Maintenance (Temporary) to manage clerical duties within the maintenance department. You will handle data entry, filing, scheduling, and month-end tasks while supporting supervisors with various clerical and technical issues.

The role requires strong organizational skills, high attention to detail, adaptability, and collaboration. It offers a compressed work week and opportunities for development in a dynamic industrial