Administrative Assistant, Maintenance (Temporary)

XPS Materials Group; Elkford; On-site; CAD 50,000 - 62,000; Full time

Benefits offered by this job

Extended Health Benefits

Health Spending Account

Vacation Allotment

Job summary

Elk Valley Resources (EVR) is hiring an Administrative Assistant, Maintenance (Temporary) to manage clerical duties within the maintenance department. You will handle data entry, filing, scheduling, and month-end tasks while supporting supervisors with various clerical and technical issues.

The role requires strong organizational skills, high attention to detail, adaptability, and collaboration. It offers a compressed work week and opportunities for development in a dynamic industrial

Qualifications

• High School Diploma or equivalent.
• Minimum three years of clerical experience in a high-paced industrial environment.
• Familiarity with the Maintenance Work Order system, Training History, and Microsoft Dynamics preferred.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and SharePoint).
• Valid Class 5 Driver’s License or equivalent.

Responsibilities

• Participate in and adhere to health and safety programs and policies.
• Complete day-to-day clerical duties such as data entry, filing, scanning, scheduling, and month end obligations including assisting supervisors with general clerical and technical issues.
• Set up and track Purchase Journals and Work Orders through Microsoft AX.
• Liaise with service desk for technical requests, DAXTI, and onboarding.
• Track hourly and staff employee vacation as well as employee and contractor time data; track staff payroll via Time Administrator Portal.
• Schedule and prepare monthly safety meeting presentations.
• Prepare action logs for scheduled meetings.
• Track various KPIs for daily and weekly reports.
• Work with 3M Connected Safety software to create documents and report on field audits.
• Perform other responsibilities as required or as assigned.

Skills

Data entry

Filing

Scheduling

Microsoft Office

Attention to detail

Organizational skills

Collaboration

Education

High School Diploma or equivalent

Tools

Microsoft AX

Time Administrator Portal

SharePoint

3M Connected Safety

Job description

Elk Valley Resources (EVR) operates four steelmaking coal mines that employ over 5,000 people in the Elk Valley of British Columbia. We are committed to responsible resource development, environmental performance and building strong partnerships with communities and Indigenous Peoples.

EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.

Are you looking for a new career opportunity? Join our team.

What we offer:

At EVR, we're dedicated to supporting our workforce on their unique career journeys.

EVR recognizes our employees' skills, competencies, and performance and offers opportunities with competitive compensation and benefits. We also aim to promote employee health and wellness and provide opportunities for professional development.

We believe in the power of diversity and strive each day to create a workplace where each individual is valued and respected for their contributions.

We also believe that our employees are the reason we are accomplishing great things and are committed to supporting them through our many different programs.

About the role:

Reporting to the General Supervisor, Maintenance, the Administrative Assistant, Maintenance (Temporary) is responsible for managing the clerical responsibilities of the maintenance department.

To be successful, we are looking for someone with strong organizational skills, high attention to detail,beingadaptability andstrong collaboration skills.

Join us in the breathtaking Elk Valley of British Columbia. Here you will find outdoor adventure at your fingertips. Whether it's biking and skiing, or the laid-back atmosphere of fishing and hiking, there is something for everyone! Working a compressed work week with alternating Fridays off, come experience what work life

balance is all about!

Benefits:

• Extended Health Benefits
• Health Spending Account
• Vacation Allotment

In this role you will:

• Participate in and adhere to health and safety programs and policies
• Complete day-to-day clerical duties such as data entry, filing, scanning, scheduling, and month end obligations including assisting supervisors with general clerical and technical issues
• Set up and track Purchase Journals and Work Orders through Microsoft AX
• Liaise with service desk for technical requests, DAXTI, andon-boarding
• Track hourly and staff employee vacation as well as employee and contractor time dataTrack staff payroll via Time Administrator Portal
• Schedule and prepare monthly safety meeting presentations
• Prepare action logs for scheduled meetings
• Track various Key PerformanceIndicator’sfor daily and weekly reports
• Work with 3M™ Connected Safety software to create documents and report on Operations field audits
• Perform other responsibilities asrequiredor as assigned

Requirements:

• High School Diploma or equivalent
• Relevant technical training
• Minimum three years of clerical experience in a high paced, industrial environment isrequired
• Familiarity with the Maintenance Work Order system, Training History, and Microsoft Dynamics is preferred
• Strong knowledge of Microsoft Office Suite®: Word, Excel, PowerPoint, andSharepoint
• Familiarity with the Maintenance Work Order
• Valid Class 5 Driver’s License or equivalent

Salary: 56,000 CAD /year

The actual base salary offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted. Successful candidates must be willing to satisfy the pre-employment requirements of a pre-employment drug screen and three professional references.

As part of our recruitment process, EVR uses AI tools to assist with reviewing and summarizing candidate information. Personal information provided in your application and interview may be processed by these tools. Your information will be handled in accordance with EVR’s Recruitment Privacy Policy, which you can view here.

About EVR

EVR is a Canadian steelmaking coal producer. We take our responsibilities to our people, to society and to the environment seriously. The high-quality steelmaking coal EVR produces is an essential input for steel that can be used for constructing products such as wind turbines and critical infrastructure including rail, bridges, hospitals and schools.