Mailroom & Scanning Associate

Recrute Action; Richmond; On-site; CAD 23,000 - 32,000; Full time

Job summary

Recrute Action in Richmond, BC, is seeking a mailroom/document handling assistant to support imaging, mail processing and print services. The role is on-site, a 4-month contract, with weekday hours 8:00 am to 4:30 pm and hourly pay of $19.59.

You will prepare customer documents for imaging, review quality, sort mail, operate mail equipment and maintain logs. Requires a high school diploma and 6 months to 1 year in a professional setting; 1–2 years in a mailroom preferred.

Qualifications

• High School diploma or equivalent.
• 6 months to 1 year of experience in a professional working environment, including client-facing experience.
• 1 to 2 years of experience in a mailroom environment.

Responsibilities

• Prepare customer documents for the digital imaging process.
• Review physical documents for quality issues that may affect scanning.
• Prepare a variety of document types for scanning.
• Index scanned images according to customer and leadership requirements.
• Assist with additional print-related workflows as needed.
• Receive, sort and process mail documents, packages and supplies, and notify recipients.
• Record and process accountable mail information and maintain logs.
• Operate mail equipment, including inserters, sorters and finishing equipment.
• Perform quality checks on outbound mail.
• Perform mail labeling and mail merge activities.
• Perform electronic mail distribution, including opening, preparing, scanning and distributing mail.
• Complete fulfillment activities such as assembly, packaging and kitting of materials.
• Follow mailroom security procedures.
• Deliver and collect mail on scheduled routes.
• Move boxes, load paper into machines and support operational workflow requirements.
• Perform other assigned duties to meet business needs.

Job description

Take on an exciting opportunity in the sector of document management and business services for our client. Working across document imaging, mail processing and print services, you will help keep essential operations running smoothly while contributing to a professional environment focused on quality, efficiency and customer service.

What is in it for you:

• Hourly salary of $19.59.
• 4-month contract with the potential for permanent employment.
• Weekday schedule from 8:00 am to 4:30 pm.
• On-site work in a dynamic environment.

Responsibilities

• Prepare customer documents for the digital imaging process.
• Review physical documents for quality issues that may affect scanning.
• Prepare a variety of document types and conditions for scanning.
• Index scanned images according to customer and leadership requirements.
• Assist with additional print-related workflows as needed.
• Receive, sort and process mail documents, packages and supplies, and notify recipients.
• Record and process accountable mail information and maintain logs.
• Operate mail equipment, including inserters, sorters and finishing equipment.
• Perform quality checks on outbound mail.
• Perform mail labeling and mail merge activities.
• Perform electronic mail distribution, including opening, preparing, scanning and distributing mail.
• Complete fulfillment activities such as assembly, packaging and kitting of materials.
• Follow mailroom security procedures.
• Deliver and collect mail on scheduled routes.
• Move boxes, load paper into machines and support operational workflow requirements.
• Perform other assigned duties to meet business needs.

What you will need to succeed:

Education and certifications

• High School diploma or equivalent.

Required experience

• 6 months to 1 year of experience in a professional working environment, including experience in a client-facing environment.
• 1 to 2 years of experience in a mailroom environment.

Technical and professional skills

• Intermediate computer skills, including Microsoft Office.
• Ability to operate high-volume mail and insertion equipment.
• Ability to manage multiple tasks with minimal supervision.

Physical requirements

• Ability to lift and move up to 50 pounds.
• Ability to bend, squat and reach without issue.
• Ability to walk and push a mail cart.
• Self-motivated with the ability to work independently.
• High level of attention to detail.
• Willingness and ability to learn new processes and procedures.