Logistics / Office Administrator

Randstad; Puslinch; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Health coverage

Vacation / time off

Parking on-site

Casual dress code

Job summary

Randstad Canada is hiring a Bilingual Spanish and English Logistics / Office Administrator for our Guelph, ON location. You will oversee end-to-end international trade, manage customs documentation, freight forwarders, and oversize project cargo while supporting site administration across two facilities.

The role requires 3+ years in import/export, fluency in Spanish and English, and experience with ERP and CERS.

Qualifications

• 3+ years in import/export documentation, customs compliance, and freight coordination in a manufacturing setting.
• Fluent in Spanish and English for daily interaction with Latin American clients and partners.
• Knowledge of Canadian customs procedures, HS classifications, and export declarations.

Responsibilities

• Coordinate full import processes with international freight forwarders and customs brokers.
• Prepare export documentation and CERS for spare parts and capital equipment.
• Handle oversize and project cargo coordination and permits.
• Manage shipping paperwork for Latin American customers and provide quotes.
• Track shipments and coordinate annual equipment certifications across two facilities.

Skills

Bilingual Spanish English

ERP software

Documentation

Shipping coordination

Office administration

Tools

CERS

MS Office

Export platforms

ERP software

Job description

Are you an experienced logistics professional fluent in both English and Spanish? We are seeking a detail-oriented Bilingual Spanish and English Logistics / Office Administrator to join an industry-leading manufacturer in Guelph, ON. In this role, you will oversee end-to-end international trade and shipping processes, managing customs documentation, freight forwarders, and oversize project cargo while supporting site administration across two facilities.

Advantages

• Permanent, full-time position within a long standing reputable company.
• Comprehensive health coverage including paid extended health care and dental care package.
• Monday to Friday day shift (7:00 AM – 3:30 PM).
• Paid vacation and time-off package.
• Casual dress code and free on-site parking.
• Salary: $60,000 – $70,000 per year based on experience.

Responsibilities

• Coordinate full import processes, liaising with international freight forwarders, foreign customs brokers, and bonded warehouses.
• Prepare export documentation and Canadian Export Declarations (CERS) for spare parts and capital equipment.
• Handle specialized freight coordination, including oversize loads, heavy haul, flatbeds, step decks, and escort permits.
• Manage client-specific shipping paperwork for Latin American customers.
• Prepare domestic and international shipping quotes and track shipments to final site arrival.
• Coordinate annual equipment recertifications across both facilities.
• Conduct monthly building inspections and maintain annual facility upkeep reports.
• Manage inventory and order supplies for office, janitorial, and shipping departments.
• Assist with document translation, employee verification letters, and company event planning.

Qualifications

• 3+ years in import/export documentation, customs compliance, and freight coordination within an industrial or manufacturing environment.
• Fluent in Spanish and English (written and verbal) is required for daily interactions with Latin American clients and partners.
• Strong working knowledge of Canadian customs procedures, HS classification codes and export declarations.
• Proven track record with oversize loads, specialized trailers, project cargo, and logistics tracking.
• Hands-on experience working within ERP software environments.
• Proficiency with CERS (Canadian Export Reporting System) and trade documentation platforms.
• CIFFA, CCS (Certified Customs Specialist), or CTCS designations are highly desirable.
• Strong proficiency with Microsoft Office Suite.
• Organizational and strong multi-tasking skills.

Summary

If you excel in fast-paced logistics coordinator and administration, enjoy using your bilingual skills daily, and want to play a key role in cross-border supply chain operations, this opportunity is for you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.