Logistics and Fleet Administrator

Placements24; Kimberley; Hybrid; CAD 42,000 - 65,000; Full time

Job summary

Placements24 is seeking a meticulous Logistics and Fleet Administrator to support operations in Kimberley. This hybrid role combines on-site and remote tasks, covering warehouse and fleet management activities.

The ideal candidate will have strong organizational skills, office administration experience, and a basic understanding of logistics operations. You will manage documentation, coordinate deliveries, and ensure compliance with administrative procedures while collaborating with drivers and

Qualifications

• Experience in an administrative role, preferably within logistics/transport.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills with the ability to multitask.
• Detail-oriented with high accuracy in data management.

Responsibilities

• Provide administrative support to logistics and fleet management teams.
• Maintain fleet records: vehicle registration, licensing, insurance, and maintenance schedules.
• Coordinate vehicle servicing and repairs with mechanics and service providers.
• Assist with scheduling and confirmation of delivery routes and times.
• Process transport-related documentation such as waybills, invoices, and delivery notes.
• Maintain accurate inventory records and assist with stocktaking.
• Communicate with drivers and warehouse staff to ensure smooth operations.
• Ensure compliance with company policies and transport regulations.
• Prepare reports on fleet status, costs, and administrative activities.
• Handle general office duties including correspondence, filing, and data entry.

Skills

Organizational skills

Time management

Written and verbal communication

Detail-oriented

Education

High school diploma

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a mid-sized logistics company, is seeking a meticulous and organized Logistics and Fleet Administrator to support their operations in Kimberley, Northern Cape . This hybrid role will involve providing essential administrative support for both warehouse and fleet management activities. Responsibilities include managing documentation, scheduling maintenance, coordinating deliveries, and ensuring compliance with administrative procedures. The ideal candidate will be proficient in office administration, possess strong organizational skills, and have a basic understanding of logistics and transport operations. This is a great opportunity for an administrative professional looking to grow their career within the transport sector, working a mix of on-site and remote hours.

Key Responsibilities

• Provide administrative support to the logistics and fleet management teams.
• Manage and maintain fleet records, including vehicle registration, licensing, insurance, and maintenance schedules.
• Coordinate vehicle servicing and repairs, liaising with mechanics and service providers.
• Assist with the scheduling and confirmation of delivery routes and times.
• Process and manage transport-related documentation, such as waybills, invoices, and delivery notes.
• Maintain accurate inventory records and assist with stocktaking as required.
• Communicate with drivers and warehouse staff to ensure smooth operational flow.
• Assist in ensuring compliance with company policies and relevant transport regulations.
• Prepare reports on fleet status, operational costs, and administrative activities.
• Manage general office duties, including correspondence, filing, and data entry.

Requirements

• Proven experience in an administrative role, preferably within logistics, transport, or a related field.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• A basic understanding of fleet management principles and logistics operations is advantageous.
• Detail-oriented with a high level of accuracy in data management.
• Ability to work independently and as part of a team in a hybrid work environment.
• A valid driver's license is preferred.
• High school diploma or equivalent; further administrative qualifications are a plus.
• Proactive attitude and willingness to learn.

Benefits

Our client offers a competitive salary, opportunities for professional development, and a supportive working environment. This role provides exposure to various aspects of logistics and fleet operations, with the flexibility of a hybrid work arrangement. Join a committed team focused on delivering reliable transport solutions.