Legal Assistant (Floater)

Cartel Agency Inc.; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm is seeking a versatile and detail-oriented Legal Assistant Floater to support multiple teams. This role is ideal for those who thrive in a fast-paced environment and want to develop professionally while enjoying flexibility. Responsibilities include managing calls, scheduling, drafting documents, and assisting various litigation groups. The firm fosters a collaborative culture and offers competitive salary and benefits.

Benefits

Professional Development Opportunities

Comprehensive Benefits Package

Collaborative Culture

Qualifications

• 3 years of experience as a Legal Assistant, preferably in Litigation.
• Familiarity with Rules of Civil Procedure and service deadlines.
• Flexibility to adapt to different practice areas.

Responsibilities

• Manage overflow and provide coverage for legal assistants during vacations.
• Communicate with clients, experts, and maintain documentation.
• Draft correspondence and manage calendars.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Self-Motivation

Teamwork

Tools

ACL

Case Center

Justice Services Online (JSO)

RelativityOne

iManage

OneDrive

Job description

Legal Assistant (Floater)

If variety is what you crave, this Legal Assistant Floater role is your perfect fit! Our Client, a highly respected law firm, is looking for a versatile and detail-oriented professional to support multiple teams across their litigation practice. This role is ideal for someone who thrives in a fast-paced environment, enjoys learning from different teams, and values flexibility in their day-to-day responsibilities. The firm is known for its collaborative and friendly culture, offering great opportunities for professional development, a competitive salary, and a comprehensive benefits package. If you are adaptable, proactive, and eager to work with top-tier litigators, this is the opportunity for you!

Key Responsibilities

• Responsible for taking over during vacations and managing overflow; as well as providing short and long-term coverage for Legal Assistants in several litigation practice groups;
• Answering the telephone, scheduling calls, meetings and appointments;
• Requesting conflict checks, opening and closing files;
• Communicating with clients, experts, service providers and the courts;
• Drafting, sending, and replying to correspondence;
• Compiling, serving, and filing motion records and other court documents;
• Maintaining calendars and an effective bring forward (BF) system;
• Preparing and sending invoices, and communicating with clients about billing-related matters;
• Drafting documents based on precedents, such as retainer agreements;
• Communicating with prospective clients as a first point of contact;
• Completing registrations for various events, conferences, and other programming;
• Transcription of dictation;
• Organizing and submitting expense reports;
• File maintenance and organization including scanning and uploading into DMS (document management system);
• Other duties related to the administration of the practice.

Qualifications

• At least 3 (three) years of experience as a Legal Assistant, preferably in a Litigation role and/or experience in more than 1 (one) practice area;
• Agility and flexibility as this role will require working for a different practice area, team, or lawyer each day;
• Deep familiarity with the Rules of Civil Procedure, particularly as it pertains to service rules and deadlines;
• A keen attention to detail;
• Strong organizational and time management skills;
• A strong work ethic;
• Self-motivation, particularly as it relates to anticipating needs and actioning next steps;
• The ability to work effectively on a team and individually;
• Excellent and professional communication skills;
• Experience with technology and working in a remote/hybrid environment;
• Experience with ACL, Case Center, Justice Services Online (JSO) portal, RelativityOne, iManage and/or OneDrive is an asset.

To apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchat [e-mail]

Tagged as: Commercial, Corporate, Legal Assistant, Litigation, Personal Injury, Real Estate