Senior Labour & Employment Litigation Assistant

Cartel Agency Inc.; Toronto; On-site; CAD 72,000 - 88,000; Full time

Job summary

Cartel Agency Inc. is seeking a Senior Labour & Employment Litigation Assistant to support a busy labour and employment practice at a respected firm. You will work with lawyers who value experience, initiative, and teamwork, in a culture that is smart, welcoming, and down-to-earth.

The role offers a hybrid schedule with 3 days in the office and a competitive salary up to CAD 80,000. You will manage high‑level administrative tasks, litigation support, and client communications across multiple

Qualifications

• Minimum 5 years of experience as a Legal Assistant, preferably within labour and employment litigation.
• Knowledge of court rules, filing procedures, and administrative tribunal processes.
• Exceptional organizational, time management, and multitasking skills with ability to support multiple lawyers.

Responsibilities

• Provide high-level administrative and litigation support to multiple lawyers, coordinating with internal teams including calendar and billing departments.
• Initiate and manage litigation matters, including creating and maintaining client files within firm standards.
• Monitor court and administrative deadlines, proactively identifying timeline issues and alerting lawyers as needed.
• Draft, coordinate, and finalize legal documents, correspondence, and materials for filing with courts and administrative agencies, including service on other parties.
• Manage e-filings in accordance with applicable court and agency rules.
• Maintain accurate and timely filing of documents and case materials within the firm’s document management systems.
• Correspond with clients to obtain required information and documentation to support ongoing matters.
• Coordinate transcription of audio recordings and assist with the preparation and assembly of legal documents with office services.
• Maintain lawyer contact lists and support general practice administration.
• Submit weekly task logs outlining ongoing assignments and projects, and assist with the review and revision of client pre-bills as required.

Skills

Legal admin

Calendar mgmt

TOC/TOA

Microsoft Office

Strong communication

Client coordination

Education

Bachelor’s degree (asset)

Tools

NetDocuments

e-filing systems

Adobe Acrobat

Case management software

Job description

Senior Labour & Employment Litigation Assistant

Some opportunities stand out because of the work. Others because of the people. This one has both.

We’re looking for a Senior Labour & Employment Litigation Assistant to join Our Client, a highly respected firm, where talented people, interesting work, and a strong sense of team come together. You will be supporting a busy and sophisticated labour & employment practice while working alongside lawyers who value experience, initiative, and the people behind the work. The culture is smart, welcoming, and genuinely down-to-earth, and the firm has built a reputation that speaks for itself. Add a competitive salary and a hybrid schedule with 3 days in the office, and you have an opportunity that’s well worth a closer look.

Salary: Up to $80K

Key Responsibilities

• Provide high-level administrative and litigation support to multiple lawyers, coordinating with internal teams including calendar and billing departments.
• Initiate and manage litigation matters, including creating and maintaining client files within firm standards.
• Monitor court and administrative deadlines, proactively identifying timeline issues and alerting lawyers as needed.
• Draft, coordinate, and finalize legal documents, correspondence, and materials for filing with courts and administrative agencies, including service on other parties.
• Manage e-filings in accordance with applicable court and agency rules.
• Maintain accurate and timely filing of documents and case materials within the firm’s document management systems.
• Correspond with clients to obtain required information and documentation to support ongoing matters.
• Coordinate transcription of audio recordings and assist with the preparation and assembly of legal documents with office services.
• Maintain lawyer contact lists and support general practice administration.
• Submit weekly task logs outlining ongoing assignments and projects, and assist with the review and revision of client pre-bills as required.

Qualifications

• Minimum 5 years’ experience as a Legal Assistant, preferably within labour and employment litigation.
• Strong knowledge of court rules, filing procedures, and administrative tribunal processes.
• Exceptional organizational, time management, and multitasking skills, with the ability to support multiple lawyers and manage competing deadlines.
• Demonstrated ability to anticipate practice needs and manage litigation timelines proactively.
• Advanced experience preparing Tables of Contents (TOC) and Tables of Authorities (TOA).
• Strong written and verbal communication skills, with the ability to interact effectively with lawyers, clients, and internal teams.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote), Adobe, and document management systems such as NetDocuments.
• Expertise in preparing accurate and compliant legal documentation and correspondence.
• Knowledge of legal terminology and law firm operations; a Bachelor’s degree is considered an asset.