Insurance Defence Legal Assistant Cartel Inc.

Cartel Agency Inc.; Toronto; Hybrid; CAD 68,000 - 83,000; Full time

Job summary

Cartel Agency Inc. is seeking an Insurance Defence Legal Assistant in Toronto to support two lawyers on Tort/Insurance Defence files. The role requires a minimum of 3 years' experience and proficiency with ACL and CaseCentre.

The position combines in-office and remote work, with 3 days in the office and 2 days remote each week. You will prepare pleadings and other legal documents, manage examinations, docketing, and billing, and maintain organized file systems.

Qualifications

• 3+ years of Insurance Defence Law experience.
• Strong interpersonal and communication skills.
• Excellent organisational skills with a strong commitment to accuracy and quality of work.
• Working knowledge of the Rules of Civil Procedure and court procedures.
• Ability to manage a large volume of documents and work effectively in a fast-paced environment.
• Excellent problem-solving skills, with the ability to be resourceful and work with minimal instruction or supervision.
• Team-player attitude with strong communication and collaboration skills.
• Strong initiative and follow-up skills.
• Proficiency in Microsoft Office Suite, ACL, and CaseCentre.
• Ability to multitask, prioritise, and manage time effectively in a fast-paced environment.
• Willingness to learn and adapt to new processes and software.
• Exceptional attention to detail.
• Ability to maintain strict confidentiality.
• Strong ability to prioritise workflow and manage critical details.
• Completion of a Legal Assistant Diploma is considered an asset.

Responsibilities

• Prepare correspondence, pleadings, and other legal documents.
• Draft, proofread, serve, and file legal documents.
• Prepare various legal documents, including: Correspondence, Affidavits of Documents, Motion Records, Mediation Memoranda.
• Schedule Examinations for Discovery, court appearances, meetings and other appointments efficiently while managing lawyers’ calendars.
• Assist with preparation for trials and arbitrations.
• Assist with docketing, billing, and cheque requisitions.
• Manage files through all stages of the legal process.
• Prepare special reports, including gathering and summarizing data.
• Maintain organised physical and electronic document systems.
• Exercise initiative and sound judgement to relieve lawyers of administrative tasks and details.
• Work with various legal software, with strong experience using MatterSphere.
• Open and close files.
• Perform other duties as assigned.

Skills

Litigation support

Organization

Communication

Confidentiality

Multitasking

Education

Legal Assistant Diploma

Tools

ACL

CaseCentre

MatterSphere

Job description

Insurance Defence Legal Assistant

Our Client, a well-respected law firm, is looking for an Insurance Defence Legal Assistant who knows litigation, stays two steps ahead, and doesn’t mind a busy day. You’ll be supporting two lawyers and working on Tort/Insurance Defence files, so a minimum of three years’ of experience is ideal. ACL and CaseCentre experience are a must, and we’re looking for someone confident, organized, and comfortable taking ownership of their work. You’ll spend your first 6 weeks in the office getting to know the team and the role, before moving into a 3-day in‑office, 2-day remote hybrid schedule. The position comes with a competitive salary and a great opportunity to find your next long‑term home.

Salary: Up to $75K (Based on Experience)

Key Responsibilities

• Prepare correspondence, pleadings, and other legal documents.
• Draft, proofread, serve, and file legal documents.
• Prepare various legal documents, including:
  • Correspondence
  • Affidavits of Documents
  • Motion Records
  • Mediation Memoranda
• Schedule Examinations for Discovery, court appearances, meetings and other appointments efficiently while managing lawyers’ calendars.
• Assist with preparation for trials and arbitrations.
• Assist with docketing, billing, and cheque requisitions.
• Manage files through all stages of the legal process.
• Prepare special reports, including gathering and summarizing data.
• Maintain organised physical and electronic document systems.
• Exercise initiative and sound judgement to relieve lawyers of administrative tasks and details.
• Work with various legal software, with strong experience using MatterSphere.
• Open and close files.
• Perform other duties as assigned.

Qualifications

• 3+ years of Insurance Defence Law experience.
• Strong interpersonal and communication skills.
• Excellent organisational skills with a strong commitment to accuracy and quality of work.
• Working knowledge of the Rules of Civil Procedure and court procedures.
• Ability to manage a large volume of documents and work effectively in a fast‑paced environment.
• Excellent problem‑solving skills, with the ability to be resourceful and work with minimal instruction or supervision.
• Team‑player attitude with strong communication and collaboration skills.
• Strong initiative and follow‑up skills.
• Proficiency in Microsoft Office Suite, ACL, and CaseCentre.
• Ability to multitask, prioritise, and manage time effectively in a fast‑paced environment.
• Willingness to learn and adapt to new processes and software.
• Exceptional attention to detail.
• Ability to maintain strict confidentiality.
• Strong ability to prioritise workflow and manage critical details.
• Completion of a Legal Assistant Diploma is considered an asset.