Linux System Administrator/ Business Operations

Motion Recruitment; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

motion recruitment is partnering with a Wealth Management team to hire a Service Associate, Operations in Toronto. The role focuses on reconciliation accuracy for high net worth client accounts, ensuring data integrity and regulatory compliance.

You will work with cross-functional teams to drive process improvements and maintain robust documentation. The ideal candidate has 1+ years in operations or banking, experience with AI-enabled data processing, and strong communication and analytical

Qualifications

• 1+ years in operations, securities, wealth management or banking.
• 1+ years using AI to process large data sets and improve complex processes.
• Strong written and oral communication with presentation skills.
• Attention to detail and risk management mindset.
• Strong critical thinking and ability to propose innovative solutions.

Responsibilities

• Perform daily reconciliation to validate cash, assets, and book cost positions and resolve discrepancies.
• Ensure adherence to reconciliation standards and internal procedures, implementing improvements as needed.
• Conduct monthly deviation analysis to identify variances and document findings.
• Collaborate with teams to identify root causes of variances and support process enhancements.
• Maintain reconciliation documentation and keep guidelines up-to-date for risk mitigation.

Skills

Active Learning

Communication

Critical Thinking

Customer Service

Operational Delivery

Process Improvements

Time Management

Job description

What is the opportunity?

As a Service Associate, Operations, you will play a crucial role in ensuring the accuracy and completeness of reconciliation and reporting processes for high net worth and ultra-high net worth client accounts. Your attention to detail and analytical skills will be essential in identifying discrepancies, managing risk, and recommending process improvements. You will develop and apply in-depth knowledge of account reconciliation standards and regulatory requirements to verify and validate client account data and transactions. This will involve conducting thorough reviews of account information, identifying potential gaps or areas of non-compliance, and taking corrective action to ensure adherence to operational and regulatory standards. Additionally, you will collaborate with various operational teams and business partners to implement process enhancements that drive efficiency, accuracy, and compliance.

What will you do?

• Perform daily reconciliation activities to validate cash, asset, and book cost positions and resolve any discrepancies or outstanding items on a timely basis
• Ensure adherence to reconciliation standards and internal procedures, identifying areas for improvement and implementing corrective actions as needed
• Conduct monthly performance deviation analysis to identify variances, implement corrective actions, and document findings
• Collaborate with operational teams and business partners to identify root causes of reconciliation variances, providing recommendations and supporting the implementation of process enhancements to improve accuracy and efficiency
• Maintain accurate reconciliation documentation and notes in internal tracking systems, ensuring procedures, policies, and guidelines are up-to-date, accurate, and readily accessible, to support risk mitigation and operational excellence

What do you need to succeed?

Must haves:

• 1+ years of operations, securities, Wealth Management or Banking industry experience
• 1+ years of experience working with AI to process large data sets and improve complex processes
• Demonstrated ability in written and oral communication skills along with strong presentation skills
• Strong attention to detail and risk management mindset
• Strong critical thinking skills and ability to propose innovative solutions

Nice-to-have:

• Knowledge of Broadridge applications
• Prior experience with reconciliation processes
• Reporting and tracking capabilities using tools such as MS Excel (advanced formulas/pivot tables/macros)

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Flexible work/life balance options
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities
• Access to a variety of job opportunities across business

Job Skills

Active Learning, Communication, Critical Thinking, Customer Service, Operational Delivery, Process Improvements, Time Management

Address

180 WELLINGTON ST W:TORONTO

City

Toronto

Country

Canada

Work hours/week

37.5

Employment Type

Full time

Platform

WEALTH MANAGEMENT

Job Type

Regular

Posted Date

2026-10-01

Application Deadline

2026-10-15 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above