Associate, Operations II - Mail & Distribution

rbc; Toronto; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Bonus eligibility

Flexible benefits

Job summary

RBC is seeking an Operations Associate II for Mail & Distribution in downtown Toronto. This in-office role involves handling mail, coordinating pick-ups/deliveries, and ensuring document security.

You will support high-volume mailing, assist with inquiries across departments, and help improve processes within Wealth Management. We expect a 4-year degree or an equivalent combination with relevant experience, strong communication and analytical skills, and a focus on accuracy and customer service.

Qualifications

• 4-year degree from an accredited university (or equivalent) OR High school diploma (or equivalent) AND 2 years of job-related experience.
• Effective problem identification, analytical, and resolution skills; proficient with Windows-based software.
• Ability to communicate effectively both verbally and in writing, strong customer service and attention to detail.

Responsibilities

• Provide accurate processing support for standardize and/or manual processes within Mail & Distribution Department.
• Plan and follow the most efficient routes for pickup and delivery of items.
• Maintain security and control of documents; record daily deliveries and pickups.
• Assist with opening mail and distribute per Internal Controls; perform other duties as assigned.
• Support weekly/monthly high-volume mailing to meet benchmarks and SLAs.
• Review, verify, and record data into department systems; follow procedures and task assignments.
• Liaise with other departments and RBC units to resolve inquiries; provide research support as needed.
• Suggest process changes and participate in testing and implementation of new systems.

Skills

Communication

Problem solving

Analytical thinking

Computer literacy

Customer service

Time management

Organizational skills

Teamwork

Education

Bachelor's degree or equivalent

High school diploma or equivalent with 2 years related experience

Tools

Microsoft Excel

Microsoft Outlook

Job description

Job Description

As an Operations Associate II - Mail & Distribution, you will be responsible for handling all Incoming/Outgoing mail and processing activities such as sorting, inserting client documents in a timely manner to provide a positive client experience. Additionally, you will be responsible for securely handling pickup and delivery of stock certificates, cheques, documents, etc. from brokers, banks and other institutions throughout downtown core. You will liaise with various operations departments to research and investigate inquiries and issues, as well as resolve concerns with the aim to provide a seamless operations service experience.

What will you do?

• Provide accurate processing support for standardize and/or manual processes within Mail & Distribution Department.
• Messenger - Plan and follow most efficient routes for pickup and delivery or high value items.
• Maintain highest degree of security and control of documents at all times while keeping record of daily deliveries and pickups.
• Assist with opening mail and distribute as per Internal Controls. In addition, perform other duties and responsibilities as assigned.
• Support team in all weekly/monthly high volume mailing to meet team benchmarks and service level agreements.
• Accurately review, verify, and/or record data into technology supporting department processes. Understand department procedures and required accountabilities in the area or department in which the incumbent works. Refers to department manuals for instructions and task assignments for the specific role.
• Liaise and provide customer service support for individuals requiring research, problem resolution, or securing information from other Operation's departments, RBC Business Units, external customers or industry participants. Address escalated questions independently; seeking assistance from Team Lead or Manager as appropriate following established department procedures.
• Reduce risk or increase efficiencies by suggesting process changes and system modifications. Participate in testing and implementation of new systems and processes as required.

What do you need to succeed?

• 4-year degree from an accredited university (or equivalent) OR High school diploma (or equivalent) AND 2 years of job-related experience.
• Effective problem identification, analytical, and resolution skills along with proficient computer skills in Windows-based software products. Effective exceptions based processing skills.
• Ability to communicate effectively both verbally and in writing, excellent customer service skills, organizational skills, and superb attention to detail.
• Ability to handle multiple priorities in a fast-paced and deadline driven environment.
• Strong teamwork and relationship building skills, as success is dependent on working in co-operation with others.
• This role is fully in-office, 5 days a week.

Nice-to-have:

• PC literate in MS Office applications Excel.
• Prior banking experience in Operations/Back Office is an asset.
• Process Improvement and innovation.

What's in it for you?

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Flexible work/life balance options.
• Opportunities to do challenging work.
• Opportunities to take on progressively greater accountabilities.
• Access to a variety of job opportunities across business.

Job Skills

• Active Learning
• Communication
• Computer Literacy
• Critical Thinking
• Customer Service
• Delivery Services
• Document Organization
• Mail Distribution
• Microsoft Excel
• Microsoft Outlook
• Operational Delivery
• Problem Resolution
• Process Improvements
• Processing
• Service Level Agreement (SLA)
• Time Management

Additional Job Details

• Address: 180 WELLINGTON ST W:TORONTO City: Toronto Country: Canada
• Work hours/week: 37.5
• Employment Type: Full time
• Platform: WEALTH MANAGEMENT
• Job Type: Regular
• Pay Type: Salaried
• Posted Date: 2026-10-13
• Application Deadline: 2026-10-27
• Note : Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace