Legal Administrative Assistant - Real Estate/Lending

Gowling WLG; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading law firm is seeking a senior Legal Administrative Assistant to support its Real Estate and Lending group. This role involves preparing legal documents, managing accounts, and ensuring efficient team collaboration in a hybrid work environment. Candidates should preferably hold a Legal Administrative Assistant Diploma and have significant experience in relevant practice areas.

Qualifications

• At least 5 years of experience in the Commercial Real Estate/Lending practice areas.
• Ability to handle more than one professional and take on additional responsibilities.
• Strong attention to detail and familiarity with large complex agreements.

Responsibilities

• Preparing, drafting, and revising contracts and correspondence.
• Managing pre-bills and accounting procedures.
• Opening and closing files, including preparing reporting packages.

Skills

Attention to Detail

Technical Skills

Communication

Organization

Team Player

Education

Legal Administrative Assistant Diploma

Tools

Word 365

Teraview

Outlook

iManage

PowerPoint

Excel

Expert Time

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently recruiting for a senior level Legal Administrative Assistant to join our fast paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Real Estate and Lending group.

RESPONSIBILITIES

Key responsibilities include but are not limited to the following:

• Preparing, drafting and revising correspondence and contracts, including basic purchase, security and lease agreements.
• Assisting with closings and related documents, title searches and preparing Teraview instruments.
• Preparing accounts and managing pre-bills, with a strong working proficiency with all accounting and billing procedures.
• Taking instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks.
• Opening and closing files, including preparing reporting packages.
• Undertaking additional responsibilities as required within the share and team.

QUALIFICATIONS

• Legal Administrative Assistant Diploma from a recognized college preferred.
• At least 5 years of experience as a Legal Administrative Assistant in the Commercial Real Estate/Lending practice areas.
• Strong attention to detail and technical skills, with the ability to work on large complex agreements.
• Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
• Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines (this may include being flexible on work hours on an exception basis).
• Excellent proficiency with Word 365, Teraview, Outlook, iManage, PowerPoint, Excel and Expert Time.
• Ability to handle more than one professional and to undertake additional responsibilities as required within the share and team.

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.