legal assistant - immigration

Government of Canada; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

The Government of Canada is seeking an administrative professional in Mississauga to coordinate office operations and supervise staff. The role requires a college diploma and 2-3 years of relevant experience. Key responsibilities include managing correspondence, preparing financial reports, and ensuring compliance with legal procedures. Candidates should possess strong communication skills and be detail-oriented.

Benefits

Parking available

Qualifications

• 2-3 years of experience in an administrative role.
• Proficient in MS Office Suite and Quick Books.
• Strong organizational and communication skills.

Responsibilities

• Coordinate the flow of information and supervise staff.
• Prepare financial statements and legal documents.
• Maintain filing systems and record minutes of meetings.

Skills

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Organized

Ability to multitask

Education

College/CEGEP

Tools

MS Word

MS Office

MS Excel

Quick Books

MS Access

Adobe Acrobat Reader

Job description

Overview Languages

English

Education

• College/CEGEP

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Supervise staff
• Train staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Arrange travel, related itineraries and make reservations
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• MS Word
• MS Office
• Quick Books
• Electronic mail
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Adobe Acrobat Reader

Area of work experience

• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Financial statements
• Invoices
• Reports and records
• Management

Additional information Security and safety

• Criminal record check

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Benefits Other benefits

• Parking available