Immigration Legal Assistant

Pace Law Firm; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Immigration Legal Assistant to join their dynamic Immigration Team. This role involves assisting with a variety of citizenship and immigration applications for both Canadian and US processes. The ideal candidate will possess strong communication skills and a solid understanding of immigration law. You will be responsible for managing client relationships, preparing documentation, and ensuring timely submissions to government agencies. This position offers a supportive environment where your contributions will directly impact clients' lives, making it a rewarding opportunity in the legal field.

Benefits

Health and Dental coverage

Health Spending Account

Paid time off

On-site parking

Qualifications

• Experience with immigration applications and government portals.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare and organize immigration application documents independently.
• Communicate with clients to gather necessary documents.

Skills

Immigration law knowledge

Client communication

Document preparation

File management

Education

Relevant education in law or immigration studies

Tools

FileVine

Microsoft Office

Job description

About us:

Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients’ lives by effectively representing them in navigating the legal process while redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 150 legal professionals in three offices, our firm serves its clients in over 38 languages.

We are looking for an Immigration Legal Assistant who will help the Immigration Team with citizenship and immigration applications covering Canadian and US temporary residence & visitor applications, Canadian permanent residence applications, and preparing alternate citizenship applications, among other administrative tasks.

Duties and responsibilities:

• Complete application forms and prepare and organize documents and submissions independently at the instruction of a lawyer.
• File immigration forms, and supporting documentation with government agencies accurately and within specified deadlines.
• Communicating with clients to obtain documents required for application and providing feedback.
• Build solid client relationships by taking ownership of and showing initiative with all administrative tasks assigned to this role.
• Carefully read and review assigned client files. Along with the lawyer, prioritize workload.
• Interact with clients, responding to inquiries and providing updates on case progress.
• Schedule client meetings, consultations, and interviews, and maintain lawyer's calendars.
• Coordinate with external stakeholders, including government agencies.
• Learn and use all relevant technology and software, FileVine, Microsoft Office, etc.
• Assist with administrative tasks, such as billing, file management, and record keeping.
• Organize and maintain file list and diarize deadlines.
• Take the initiative in spotting and reporting any potential issues, mistakes or client complaints to the supervisor immediately and by helping out whenever possible.

Qualifications:

• Relevant Education and/or Experience.
• Knowledge of government portals and online submissions.
• Understanding of both permanent and temporary immigration categories.

Benefits:

• Health and Dental coverage
• Health Spending Account
• Paid time off
• On-site parking

You can find more about our benefits website.

Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR [e-mail].