Legal assistant - immigration

Kibbi; Calgary; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Free parking available

Job summary

Kibbi in Calgary, Alberta, is seeking an organized Office Administrator to support workflow and client files. You will coordinate information flow, manage mail, schedule appointments, and maintain filing systems to ensure efficient operations.

Ideal candidates have 1–2 years of office experience, a college diploma, strong English communication, and accuracy in legal documents. This role offers a 38-hour work week and a dynamic, fast-paced environment with attention to detail and teamwork.

Qualifications

• 1–2 years of office administration experience.
• Experience with filing, correspondence, and legal documents.

Responsibilities

• Coordinate the flow of information.
• Open and distribute regular and electronic incoming mail and other material.
• Schedule and confirm appointments.
• Maintain filing system.
• Determine and establish office procedures and routines.
• Prepare and key in correspondence and legal documents.
• Review and proofread documents and correspondence for legal procedures and grammar.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Dependability

Efficient interpersonal skills

Team player

Ability to multitask

Client focus

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Word

Electronic mail

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Adobe Acrobat Reader

Job description

EDUCATION

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

TASKS

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Determine and establish office procedures and routines
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Word
• Electronic mail
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Adobe Acrobat Reader

AREA OF WORK EXPERIENCE

• Immigration

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

PERSONAL SUITABILITY

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

SCREENING QUESTIONS

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

EXPERIENCE

• 1 year to less than 2 years

OTHER BENEFITS

• Free parking available
• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 38 hours per week