Legal Assistant - Financial Services

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Mid-sized firm with a family feel

Mentor program

Wellness Programs

Community involvement

Job summary

Aird & Berlis LLP is seeking a Legal Assistant for our Toronto office to independently manage daily operations for a group of Financial Services legal professionals.

The ideal candidate has a legal assistant background with Financial Services or Corporate law experience, takes initiative, and can multitask while maintaining high accuracy. Strong technical skills, attention to detail, and professional communication are essential.

Qualifications

• Five years of previous experience as a legal assistant.
• Completed post-secondary Legal Assistant or Law Clerk program.
• Ability to handle time pressure and multiple demands.

Responsibilities

• Edit and organize all necessary transactional documentation.
• Provide administrative support on all transactions (signature page packages, wire confirmations, organization of outgoing wires).
• Maintain expiry tickler.
• Communicate professionally with internal and external clients.
• Manage client file openings and conflict checks.
• Manage accounting duties (billing, paying invoices).
• Produce the highest quality of work.
• Calendar management.

Skills

Microsoft Office 365

Document formatting

DocuSign

Closing Folders

Judgement & decision making

Organized

Resourceful

Detail-oriented

Education

Legal Assistant / Law Clerk post-secondary program

Tools

Microsoft Office 365

DocuSign

Closing Folders

Job description

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto's and Vancouver's financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto's and Vancouver's financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For

Aird and Berlis LLP is looking to fill an open vacancy for a Legal Assistant in our Toronto office. This position will independently manage and organize the daily operations of a group of Financial Services legal professionals. This role is for someone who has the ability to take initiative, prioritize, and multitask. Strong technical skills and attention to detail would be ideal for assisting with these complex financing arrangements and transactions. The right applicant should also have a legal assistant background with experience in Financial Services or Corporate law.

Responsibilities

• Edit and organize all necessary transactional documentation
• Provide administrative support on all transactions (i.e. signature page packages, wire confirmations & organization outgoing wires, prepare and compile record books, etc.)
• Maintain expiry tickler
• Communicate professionally with all internal and external clients
• Manage client file openings and conflict checks
• Manage duties related to accounting (i.e. billing, paying invoices, etc.)
• Produce the highest quality of work
• Accountable for all work assigned
• Calendar management
• Takes initiative
• Confidential

Requirements

• Five years of previous experience as a legal assistant
• Successful completion of a related post-secondary Legal Assistant and/or Law Clerk program
• Handle time pressure and stress of multiple demands

Skills

• Microsoft Office 365 suite of applications
• Experience with creating, numbering, styling and rebuilding documents
• Familiarity using DocuSign, and Closing Folders
• Good judgement and decision making
• Organized
• Resourceful
• Detailed

Compensation

The salary range for this position is $60,000 - $80,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness Programs

Any offer of employment will be conditional upon a criminal background check.
We will review applications as they are received and all applications will be kept on file.
Only those candidates selected for an interview will be contacted.
Aird & Berlis LLP is committed to providing equal access to employment.
If you require accommodation, please contact [e-mail] and we will work with you to provide accessibility support.