Legal Assistant - Financial Services

Aird & Berlis LLP; Toronto; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary & benefits package

Wellness programs

Family-like firm culture

Volunteer opportunities

Job summary

Aird & Berlis LLP in Toronto is seeking an experienced Legal Assistant to independently manage the daily operations of banking and financial services transactions. You will organize documentation, coordinate execution and closing deliverables, and support cross-border financings.

The role requires a minimum of 3 years as a legal assistant, proficiency with Microsoft Office 365, DocuSign and data rooms, and strong organizational skills.

Qualifications

• Minimum 3 years experience as a legal assistant.
• Experience in banking and financial services law is an asset.
• Post-secondary Legal Assistant/Law Clerk program completed.
• Ability to manage multiple priorities in a fast-paced transactional environment.

Responsibilities

• Edit, format and organize transactional documentation and correspondence.
• Provide administrative support on all transactions (signature pages, execution processes, wire payments, closing documentation, record books).
• Assist with transaction management, including tracking outstanding deliverables and post-closing items.
• Communicate professionally with internal and external clients.
• Manage client file openings and conflict checks.
• Handle accounting duties (billing, paying invoices, expenses).
• Manage lawyer calendars, schedules and transaction timelines.
• Produce high-quality work; take initiative; maintain confidentiality.

Skills

Microsoft Office 365

Document production

DocuSign

Closing folders

Electronic data rooms

Highly organized

Good judgement

Organized

Resourceful

Detailed

Education

Post-secondary Legal Assistant / Law Clerk program

Tools

DocuSign

Closing Folders

Electronic data rooms

Job description

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

This position will independently manage and organize the daily operations of three Financial Services banking and lending practices. This role is suited for someone who has the ability to take initiative, prioritize competing demands, and multitask. Strong technical skills, attention to detail, and organizational abilities are essential for these cross-border financings and commercial transactional practices. The right applicant will have an administrative background with a keen interest in banking and financial services law.

Responsibilities:

• Edit, format and organize transactional documentation and correspondence
• Provide administrative support on all transactions (i.e. signature page packages, managing execution processes, coordinating outgoing wire payments and confirmations, organize closing documentation, prepare and compile record books, etc.)
• Assist with transaction management, including tracking outstanding deliverables and post-closing items
• Communicate professionally with all internal and external clients
• Manage client file openings and conflict checks
• Manage duties related to accounting (i.e. billing, paying invoices, expenses, etc.)
• Manage lawyer calendars, schedules and transaction timelines
• Produce the highest quality of work
• Accountable for all work assigned
• Takes initiative
• Confidential

Requirements:

• Minimum 3 years previous experience as a legal assistant
• Experience in banking and financial services law an asset
• Successful completion of a related post-secondary Legal Assistant and/or Law Clerk program
• Ability to manage multiple priorities and perform effectively in fast-paced transactional environment

Skills:

• Proficiency with Microsoft Office 365 suite of applications
• Strong document production skills, including experience with creating, numbering, styling and rebuilding documents
• Familiarity using DocuSign, Closing Folders and electronic data rooms
• Highly organized, resourceful and proactive
• Good judgement and decision making
• Organized
• Resourceful
• Detailed

Compensation:

Thesalary range for this position is $60,000 - $75,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Wellness Programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [e-mail] and we will work with you to provide accessibility support.