Legal Assistant - Capital Markets

Aird & Berlis LLP; Toronto, Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Growth opportunities

On-the-job training

Competitive compensation and benefits

Mentor program

Wellness programs

Community involvement

Job summary

Aird & Berlis LLP is seeking a Legal Assistant for the Capital Markets group to support a busy practice in Toronto or Vancouver. You will work alongside another Legal Assistant to manage daily operations, prepare documents, and coordinate calendar, travel, and client onboarding.

The role focuses on high-volume deadlines, confidential information, and cross‑functional teamwork within a mid‑sized firm culture that values growth and mentorship. CAD salaries reflect market equity.

Qualifications

• 2–3 years’ experience as a Legal Assistant in Capital Markets or Corporate Law.
• Post-secondary Legal Assistant or Law Clerk program completed.
• Ability to handle time-pressure situations and multiple demands.

Responsibilities

• Manage and organize the daily operation of a group of busy lawyers in Capital Markets
• Assist with revising and finalizing various correspondence and documentation
• Blackline documents
• Calendar management, including booking conferences, scheduling meetings & calls, and making travel arrangements
• File opening, conflict checking, and onboarding of clients
• Enter and update contacts in Interaction
• Administratively manage closings and transactions
• Compile documents for signature and send to clients
• Compile Record Books
• Manage duties related to accounting (dockets, billing, wires & expenses)

Skills

Time management

Organizational skills

Interpersonal skills

Attention to detail

Problem-solving

Education

Legal Assistant or Law Clerk program

Tools

Microsoft 365

iManage

Kofax Power PDF

MinuteBox

DocuSign

Workshare Compare

Job description

About Aird & Berlis LLP

Aird & Berlis LLP is a prominent Canadian business law firm located in Toronto’s and Vancouver’s financial districts, with over 250 lawyers, business advisors and patent agents serving clients across Canada and globally.

Position Overview

Legal Assistant – Capital Markets group. Work alongside another Legal Assistant to support the daily operation, administration and organization of a busy Capital Markets practice.

Responsibilities

• Manage and organize the daily operation of a group of busy lawyers in Capital Markets
• Assist with revising and finalizing various correspondence and documentation
• Blackline documents
• Calendar management, including booking conferences, scheduling meetings & calls, and making travel arrangements
• File opening, conflict checking, and onboarding of clients
• Enter and update contacts in Interaction
• Administratively manage closings and transactions
• Compile documents for signature and send to clients
• Compile Record Books
• Manage duties related to accounting (dockets, billing, wires & expenses)
• Pull WIPs and track deadlines
• Be accountable for all work assigned and take initiative
• Maintain confidentiality

Requirements

• 2–3 years’ previous experience as a Legal Assistant in Capital Markets or Corporate Law
• Successful completion of a related post‑secondary Legal Assistant or Law Clerk program
• Ability to handle time‑pressure situations and the stress of multiple demands

Skills

• Proficiency in Microsoft 365 suite of applications
• Familiarity with iManage, Kofax Power PDF, MinuteBox and DocuSign
• Knowledge of Workshare Compare or a similar document comparison program
• Strong problem‑solving, judgement, and decision‑making skills
• Excellent interpersonal and organizational abilities
• Resourceful and detail‑oriented

Compensation

Salary range: $55,000–$65,000 annually; base pay may vary based on experience and market equity.

Benefits and Opportunities

• Opportunities for growth and on‑the‑job training and development
• Competitive compensation and benefits package
• Family‑feel, mid‑sized firm culture
• Active community involvement and volunteer opportunities
• Mentor program
• Wellness programs

Equal Employment Opportunity Statement

Any offer of employment will be conditional upon a criminal background check. We will review applications as they are received and only those selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [e-mail] and we will work with you to provide accessibility support.