Legal Assistant - Corporate Services

Aird & Berlis LLP; Toronto, Vancouver; On-site; CAD 55,000 - 65,000; Full time

Job summary

Aird & Berlis LLP is seeking a Corporate Services Legal Assistant to support a team of Law Clerks and maintain high service levels for clients. The ideal candidate will be detail oriented, reliable, highly organized and capable of handling multiple priorities in a fast-paced corporate environment.

Two years of legal assistant experience and a post-secondary legal assistant or law clerk program are preferred. Proficiency with corporate documents, records, and standard precedents is essential.

Qualifications

• Minimum of two years’ previous legal assistant experience, preferably with corporate knowledge or successful completion of post-secondary program in a legal assistant or law clerk program
• Thorough knowledge, understanding and ability to apply working knowledge of the relevant corporate statutes or willingness to learn
• Able to work in the office

Responsibilities

• Working with corporate legal documents using established precedents
• Generating directors’, officers’ and shareholders’ ledgers and registers within a corporate database
• Preparation of standard correspondence using established precedents
• Familiar with government forms (business name registrations, partnership registrations, etc)
• Input and maintenance of corporate records and information in a corporate database
• Minute book and general filing
• Handle administrative details with respect to accounting, opening and closing files, docketing and expenses
• Willingness to work the occasional overtime to meet project delivery requirements
• Accountable for all work assigned
• Take initiative
• Confidential

Skills

Communication

Problem solving

Judgement

Interpersonal skills

Organized

Attention to detail

Detail oriented

Education

Legal assistant or law clerk program

Tools

Microsoft Office 365

Corplink

MinuteBox

eCore

Adobe Acrobat

Job description

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For

Aird & Berlis LLP has a new vacancy for a Corporate Services Legal Assistant to support a team of Law Clerks and contribute to the overall excellent level of service provided to our clients. The ideal candidate should be someone who takes pride in their work, is detail oriented, reliable, highly organized and has the ability to handle multiple priorities. If you are looking for mentorship and room to grow, this might be the role for you.

Responsibilities

• Working with corporate legal documents (i.e. resolutions and related minute book materials, including share certificates and corporate information sheets) using established precedents
• Generating directors’, officers’ and shareholders’ ledgers and registers within a corporate database
• Preparation of standard correspondence as required using established precedents
• Familiar with various government forms i.e., business name registrations, partnership registrations, limited partnership registrations, extra-provincial applications, notices of change and annual returns
• Input and maintenance of corporate records and information in accordance with standard procedures within a corporate database
• Minute book and general filing
• Handle administrative details with respect to accounting, opening and closing files, docketing and expenses
• Willingness to work the occasional overtime to meet the project delivery requirements
• Accountable for all work assigned
• Take initiative
• Confidential

Requirements

• Minimum of two years’ previous legal assistant experience, preferably with corporate knowledge or successful completion of post-secondary program in a legal assistant or law clerk program
• Thorough knowledge, understanding and ability to apply working knowledge of the relevant corporate statutes or willingness to learnAble to work in the office

Skills

• Microsoft Office 365 suite of applications, Corplink, MinuteBox, eCore, and Adobe Acrobat
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Compensation

Thesalary range for this position is $55,000 - $65,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [e-mail] and we will work with you to provide accessibility support.