Legal Assistant - Wills & Estates

Aird & Berlis LLP; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation & benefits

Wellness programs

Growth opportunities

Family-friendly culture

Community involvement

Job summary

Aird & Berlis LLP, located at 181 Bay Street, Toronto, is seeking a Legal Assistant with Estates or Tax experience to support two clerks and a lawyer. The role focuses on document preparation and vaulting tasks.

The ideal candidate has at least three years’ experience, post-secondary Legal Assistant or Law Clerk training, and strong organization and problem‑solving skills. The firm offers growth, a competitive package and a community-focused culture.

Qualifications

• Minimum of three years of experience as a Legal Assistant in Estates or Tax.
• Completed post-secondary Legal Assistant or Law Clerk program.
• Capable of handling time pressure and multiple demands.
• Flexible to changing demands of the job.

Responsibilities

• Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation.
• Attend as a second witness for client signatures and update the specialized database.
• Assist with Wills Vault administration as needed.
• Vault original Estate and Trust documents.
• Respond to Vault requests promptly.
• Scan, file and e-file documentation.
• Handle daily administrative details.
• Manage duties related to accounting.
• Calendar management.
• Take initiative.
• Confidential.

Skills

Microsoft 365

Problem solving

Interpersonal skills

Organized

Detail-oriented

Resourceful

Education

Post-secondary Legal Assistant or Law Clerk program

Tools

Wills Database

Job description

Aird Berlis ON
181 Bay Street
Suite 1800
Toronto, ON M5J2T9, CAN

Aird Berlis ON
181 Bay Street
Suite 1800
Toronto, ON M5J2T9, CAN

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

Aird & Berlis LLP is seeking to fill a vacancy for a Legal Assistant with experience in Estates or Tax for this dynamic role. The position will be supporting 2 clerks and a lawyer. This position involves a substantial focus on document preparation, along with responsibilities related to vaulting. The ideal candidate will possess meticulous attention to detail and a passion for the diverse tasks associated with both legal assistance and vaulting work.

Responsibilities:

• Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation
• Attending as a second witness for client signatures and see it through to completion including updating our specialized database
• Assist with Wills Vault administration as needed
• Vault original Estate and Trust documents
• Respond to Vault requests in a timely manner
• Scan, file and e-file documentation
• Handle daily administrative details
• Manage duties related to accounting
• Accountable for all work assigned
• Calendar management
• Take initiative
• Confidential

Requirements:

• Minimum of three years’ previous experience as a Legal Assistant in Estates or Tax
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Handle time pressure situations and stress of multiple demands
• Flexible to the changing demands of the job

Skills:

• Microsoft 365 suite of applications
• Willing to learn a customized Wills Database
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Compensation:

Thesalary range for this position is $55,000 - $65,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [e-mail] and we will work with you to provide accessibility support.