Legal Assistant

Norton-Rose-Fulbright; Toronto; Hybrid; CAD 62,000 - 76,000; Full time

Benefits offered by this job

Retirement savings plan

Telemedicine services

Wellness allowance

Training and development programs

Job summary

Norton Rose Fulbright Canada LLP is seeking a highly organized Legal Assistant to support our Business Group in the Toronto office. The role focuses on calendar management, travel coordination, document drafting, and billing while maintaining client files and delivering exceptional service.

The candidate should have at least five years of Legal Assistant experience, preferably in Business Law, with strong communication and proofreading skills.

Qualifications

• A minimum of five years' experience as a Legal Assistant, preferably within a Business Law practice.
• Support for Corporate, Commercial, and/or Mergers & Acquisitions matters.
• Diploma in Legal Assistant, Law Clerk, or Paralegal is an asset.
• Excellent organizational, time management, and prioritization skills.
• Advanced proofreading abilities and strong written/verbal communication.

Responsibilities

• Manage lawyers' calendars, emails, appointments, and meeting schedules.
• Coordinate calls, meetings, and travel arrangements; prepare itineraries.
• Edit, format, and proofread legal and business documents; prepare reports and presentations.
• Assist with billing, expenses, and monthly reporting.
• Open, maintain, and close client files following firm procedures.
• Provide administrative support and collaborate with colleagues for client service.

Skills

Calendar management

Email management

Travel coordination

Document editing

Billing & expenses

MS 365

File management

Discretion & confidentiality

Education

Legal Assistant diploma

Law Clerk diploma (asset)

Paralegal diploma (asset)

Tools

Document management systems

Microsoft 365 applications

Job description

Norton Rose Fulbright Canada LLP is currently seeking a highly organized, detail-oriented and proactive Legal Assistant to work with our Business Group in the Toronto office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture. The primary responsibilities of the position are outlined below:You will be focusing on:Manage lawyers' calendars, email inboxes, appointments, and meeting schedulesCoordinate calls, meetings, and other business-related activitiesMaintain electronic files, including file organization and bring-forward systemsMonitor and respond to time-sensitive matters, exercising sound judgment and initiative when lawyers are travelling or unavailableCoordinate business travel arrangements, including itineraries and supporting materialsAssist with billing, expense processing, and monthly reportingEdit, format, proofread, and revise legal and business documents, correspondence, agreements, reports, and presentationsOpen, maintain, and close client files in accordance with firm proceduresProvide administrative and operational support as assigned and assist others as requiredCollaborate with colleagues to ensure seamless support and exceptional client serviceWhat you bring to the role:A minimum of five years' experience as a Legal Assistant, preferably within a Business Law practice, supporting Corporate, Commercial, and/or Mergers & Acquisitions mattersA Legal Assistant, Law Clerk, or Paralegal diploma, which would be considered an assetExcellent organizational, time management, and prioritization skillsStrong written and verbal communication skillsExceptional attention to detail and advanced proofreading abilitiesThe ability to manage multiple competing priorities in a fast-paced environmentExperience preparing and formatting legal documents using stylesAdvanced proficiency with Microsoft 365 applications and document management systemsThe ability to work independently while also collaborating effectively within a team environmentA high degree of professionalism, discretion, and commitment to confidentialityFlexibility to occasionally adjust working hours to meet practice and client needsWhy join our team:Hybrid work environmentRetirement savings plan with employer contributionBenefit premiums paid by the firmTelemedicine servicesWellness matters: Flexible health and wellness allowance that covers much more than gym memberships!Training and development programs based on your interests and needsThe salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview.Toronto: $61,700 - $76,200Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.Law around the worldnortonrosefulbright.comPlease note that this job posting is being advertised to fill an existing vacancy.