Legal Assistant

Norton Rose Fulbright; Ottawa; Hybrid; CAD 54,000 - 66,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan with employer"

Premiums paid by firm

Telemedicine services

Wellness allowance

Training and development programs

Job summary

Norton Rose Fulbright Canada LLP is seeking a highly organized Legal Assistant to support four lawyers in our Business Law Group at the Ottawa Office. This role offers a busy, challenging environment with a positive culture and a hybrid work arrangement.

Qualifications include at least five years in a legal assistant role (preferably Corporate/Commercial), English strong writing skills, and proficiency with Windows/Microsoft 365. A Legal Assistant/Law Clerk/Paralegal diploma is a plus.

Qualifications

• Five years of experience as a legal assistant, preferably in Business Law - Corporate/Commercial.
• Diploma from a Legal Assistant, Law Clerk or Paralegal program would be an asset.
• Ability to manage priorities, meet deadlines, and adapt to changing priorities.
• Strong organizational and independent working skills.
• Excellent English communication; French would be an asset.

Responsibilities

• Independently manage and organize daily operations for four lawyers in the Business Law Group.
• Prepare and finalize closing agendas and transactional documents for corporate transactions.
• Prepare monthly invoices and expense reports.
• Edit and format agreements, letters, memos, reports, and other documents.
• Maintain calendars and coordinate travel; track deadlines.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Written communication

Initiative

Prioritization

Education

Diploma in Legal Assistant / Law Clerk / Paralegal

Tools

Windows

Microsoft 365

Document management systems

Job description

You Will Be Focusing On

Norton Rose Fulbright Canada LLP is currently seeking a highly organized and detail-orientated Legal Assistant to work with our Business Group in the Ottawa Office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture.

• Independently manage and organize the daily operations of four lawyers in our Business Law Group.
• Assist with the preparation and finalization of closing agendas and all transactional documents relating to corporate transactions.
• Preparation of monthly invoices and expense reports.
• Edit, format, draft and revise agreements, letters memos, reports, forms, labels and other printed material.
• Maintain lawyers’ calendars, including coordinating travel arrangements and tracking deadlines.
• Manage and coordinate client meetings, conference calls, etc.
• Provide general administrative assistance, such as responding to client inquiries, receiving incoming mail, handling courier requests and maintaining client file lists.
• Maintain an efficient document and file management system and bring forward system.
• Open and close client/matter files.
• Perform related duties as assigned and assist others as required.

4 days a week in office - Ottawa Office

What You Bring To The Role

• Minimum of five years of experience as a legal assistant, preferably in Business Law - Corporate, Commercial experience.
• Diploma from a Legal Assistant, Law Clerk or Paralegal program would be considered an asset.
• Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities.
• Strong organizational skills and the ability to take initiative and work independently.
• Strong written and verbal communication skills in English; proficiency in French would be considered an asset.
• Proficiency with Windows and Microsoft 365 and document management systems.
• Excellent attention to detail and proofreading skills.
• Experience with styles and document formatting.
• Excellent interpersonal skills and the ability to communicate effectively with clients.
• Ability to take initiative when appropriate.

Why Join Our Team

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview.

Ottawa: $53,800 - $66,400

As part of a global legal practice, Norton Rose Fulbright embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.