Legal Assistant

Services OR LP/SEC; Toronto; Hybrid; CAD 62,000 - 76,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan with employer

Benefit premiums paid by the firm

Telemedicine services

Flexible health and wellness allowance

Training and development programs

Job summary

Norton Rose Fulbright Canada LLP in Toronto is seeking a highly organized Legal Assistant to support our Business Group. This busy role offers a dynamic workplace and opportunities to manage calendars, travel, and document workflows.

The ideal candidate has a minimum of five years' experience, a relevant diploma, strong communication skills, and the ability to work independently while collaborating with the team. Hybrid work and comprehensive benefits are provided.

Qualifications

• Minimum five years' experience as a Legal Assistant, preferably within Business Law.
• A Legal Assistant, Law Clerk, or Paralegal diploma is an asset.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication.
• Exceptional attention to detail and proofreading abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience preparing and formatting legal documents using styles.
• Advanced proficiency with Microsoft 365 and document management systems.
• Ability to work independently while also collaborating effectively within a team.
• High degree of professionalism, discretion, and confidentiality.
• Flexibility to occasionally adjust working hours to meet practice and client needs.

Responsibilities

• Manage lawyers' calendars, email inboxes, appointments, and meeting schedules.
• Coordinate calls, meetings, and other business-related activities.
• Maintain electronic files, including file organization and bring-forward systems.
• Monitor and respond to time-sensitive matters, exercising sound judgment when lawyers are travelling or unavailable.
• Coordinate business travel arrangements, including itineraries and supporting materials.
• Assist with billing, expense processing, and monthly reporting.
• Edit, format, proofread, and revise legal and business documents, correspondence, agreements, reports, and presentations.
• Open, maintain, and close client files in accordance with firm procedures.
• Provide administrative and operational support as assigned and assist others as required.
• Collaborate with colleagues to ensure seamless support and exceptional client service.

Skills

Calendar management

Time management

Prioritization

Written communication

Verbal communication

Attention to detail

Document formatting

Microsoft 365

Independent yet collaborative

Professionalism and discretion

Flexibility

Education

Legal Assistant/Law Clerk/Paralegal diploma

Tools

Document management systems

Job description

Norton Rose Fulbright Canada LLP is currently seeking a highly organized, detail-oriented and proactive Legal Assistant to work with our Business Group in the Toronto office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture.

Primary responsibilities

You will be focusing on:

• Manage lawyers' calendars, email inboxes, appointments, and meeting schedules
• Coordinate calls, meetings, and other business-related activities
• Maintain electronic files, including file organization and bring-forward systems
• Monitor and respond to time-sensitive matters, exercising sound judgment and initiative when lawyers are travelling or unavailable
• Coordinate business travel arrangements, including itineraries and supporting materials
• Assist with billing, expense processing, and monthly reporting
• Edit, format, proofread, and revise legal and business documents, correspondence, agreements, reports, and presentations
• Open, maintain, and close client files in accordance with firm procedures
• Provide administrative and operational support as assigned and assist others as required
• Collaborate with colleagues to ensure seamless support and exceptional client service

What you bring to the role

• A minimum of five years' experience as a Legal Assistant, preferably within a Business Law practice, supporting Corporate, Commercial, and/or Mergers & Acquisitions matters
• A Legal Assistant, Law Clerk, or Paralegal diploma, which would be considered an asset
• Excellent organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• Exceptional attention to detail and advanced proofreading abilities
• The ability to manage multiple competing priorities in a fast-paced environment
• Experience preparing and formatting legal documents using styles
• Advanced proficiency with Microsoft 365 applications and document management systems
• The ability to work independently while also collaborating effectively within a team environment
• A high degree of professionalism, discretion, and commitment to confidentiality
• Flexibility to occasionally adjust working hours to meet practice and client needs

Why join our team

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs
• The salary bands provided reflect the typical range for this role in the region indicated.
• We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors.
• Please note that salary will be discussed and negotiated during interview.
• Toronto: $61,700 - $76,200

Culture and values

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

Should you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need. Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions. The global law firm has more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. With its global business principles of quality, unity and integrity, Norton Rose Fulbright is recognized for its client service in key industries, including financial institutions; energy, infrastructure and resources; technology; transport; life sciences and healthcare; and consumer markets.

As a global law firm, we embrace a culture of excellence and working hard, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.