Legal Assistant - Floater

Norton-Rose-Fulbright; Calgary; Hybrid; CAD 55,000 - 76,000; Full time

Benefits offered by this job

Hybrid work

Pension plan

Health benefits

Telemedicine services

Wellness allowance

Training programs

Job summary

Norton Rose Fulbright Canada LLP in Calgary is seeking a Floater Legal Assistant to support lawyers and Legal Assistants across the Litigation practice, with potential to assist other practice groups. The role focuses on file management, document preparation, scheduling, and billing, requiring high organization and client service in a fast-paced environment.

The candidate should have 3+ years of Legal Assistant experience (preferably in Litigation), strong Microsoft Office skills, and the

Qualifications

• Completion of a recognized legal assistant program is preferred.
• Minimum of 3 years Legal Assistant experience, experience in Litigation is preferable.
• Strong organization skills and ability to handle multiple tasks.
• Excellent interpersonal and communication skills.

Responsibilities

• Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.
• Docket diaries, reminders and limitations.
• Prepare expense reports and oversight of key account billing administration.
• Manage and coordinate lawyers' schedules, including hearing dates, meetings, calls and travel.
• Draft and revise correspondence and emails; transcribe and format documents.
• Prioritize workflow to meet deadlines; maintain files and records.
• Handle incoming telephone, email and mail correspondence; perform administration duties including time entry.

Skills

Litigation experience

Legal Assistant experience

Interpersonal skills

Communication skills

Organization skills

Initiative

Time management

Education

Legal Assistant program

Tools

Microsoft Office

Job description

Norton Rose Fulbright Canada LLP is currently seeking a Floater Legal Assistant to work in our Calgary Office. This full-time permanent legal assistant role will provide support to lawyers and Legal Assistants in our Litigation practice with opportunity to support all practice groups. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high-performance culture. The primary responsibilities of the position are:You will be focusing on:Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.Docket diaries, reminders and limitations.Prepare expense reports and oversee key account billing administration.Manage and coordinate lawyers' schedules, including coordinating hearing dates, questionings, client meetings, conference calls and travel arrangements.Draft and revise correspondence and e-mails.Transcribe, modify and format documents.Prioritize workflow to ensure completion of accurate work within established deadlines.Maintain files; including daily filing, file organization, opening files, closing files, etc.Handle incoming telephone, email and mail correspondence.Administration duties, including time entry.What you bring to the role:Completion of a recognized legal assistant program is preferredMinimum of 3 years Legal Assistant experience, experience in Litigation is preferableAbove average technical aptitude with a strong knowledge of Microsoft OfficeExcellent interpersonal and communication skillsDetailed oriented and able to handle multiple tasksStrong organization skillsHighly motivated and personableAble to prioritize workCapacity to work effectively within deadlines and short-time framesWilling to take initiativeResponds to everyday tasks with little supervisionMaintains professionalism, confidentiality and discretionAble to work both independently and in a team environmentWhy join our team:Hybrid work environmentRetirement savings plan with employer contributionBenefit premiums paid by the firmTelemedicine servicesWellness matters: Flexible health and wellness allowance that covers much more than gym memberships!Training and development programs based on your interests and needsReady to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.Law around the worldnortonrosefulbright.comPlease note that this job posting is being advertised to fill an existing vacancy.