Legal Assistant

Norton Rose Fulbright; Toronto; Hybrid; CAD 62,000 - 76,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan

Employer-paid premiums

Telemedicine services

Wellness allowance

Training and development

Job summary

Norton Rose Fulbright Canada LLP is seeking a highly organized Legal Assistant to support our Business Group in the Toronto office. The role focuses on calendar management, travel coordination, billing support, and meticulous document drafting.

The successful candidate will have at least five years of Legal Assistant experience, preferably in Business Law, with strong organizational and communication skills.

Qualifications

• Minimum of five years’ experience as a Legal Assistant.
• Diploma in Legal Assistant, Law Clerk, or Paralegal is an asset.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Experience preparing and formatting legal documents using styles.
• Advanced proficiency with Microsoft 365 and document management systems.
• Ability to work independently and as a team.
• Professionalism, discretion, and confidentiality.
• Flexibility to adjust hours when needed.

Responsibilities

• Manage lawyers’ calendars, email inboxes, appointments, and meeting schedules.
• Coordinate calls, meetings, and other business-related activities.
• Maintain electronic files, including file organization and bring-forward systems.
• Monitor and respond to time-sensitive matters, exercising sound judgment and initiative when lawyers are travelling or unavailable.
• Coordinate business travel arrangements, including itineraries and supporting materials.
• Assist with billing, expense processing, and monthly reporting.
• Edit, format, proofread, and revise legal and business documents, correspondence, agreements, reports, and presentations.
• Open, maintain, and close client files in accordance with firm procedures.
• Provide administrative and operational support as assigned and assist others as required.
• Collaborate with colleagues to ensure seamless support and exceptional client service.

Skills

Calendar management

Communication

Attention to detail

Multitasking

Document formatting

Microsoft 365

Team collaboration

Discretion & confidentiality

Flexibility

Education

Legal Assistant/Law Clerk/Paralegal diploma

Tools

Microsoft 365

Document management systems

Job description

Norton Rose Fulbright Canada LLP is currently seeking a highly organized, detail-oriented and proactive Legal Assistant to work with our Business Group in the Toronto office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture. The primary responsibilities of the position are outlined below:

You will be focusing on:

• Manage lawyers’ calendars, email inboxes, appointments, and meeting schedules

• Coordinate calls, meetings, and other business-related activities

• Maintain electronic files, including file organization and bring-forward systems

• Monitor and respond to time-sensitive matters, exercising sound judgment and initiative when lawyers are travelling or unavailable

• Coordinate business travel arrangements, including itineraries and supporting materials

• Assist with billing, expense processing, and monthly reporting

• Edit, format, proofread, and revise legal and business documents, correspondence, agreements, reports, and presentations

• Open, maintain, and close client files in accordance with firm procedures

• Provide administrative and operational support as assigned and assist others as required

• Collaborate with colleagues to ensure seamless support and exceptional client service

What you bring to the role:

• A minimum of five years’ experience as a Legal Assistant, preferably within a Business Law practice, supporting Corporate, Commercial, and/or Mergers & Acquisitions matters

• A Legal Assistant, Law Clerk, or Paralegal diploma, which would be considered an asset

• Excellent organizational, time management, and prioritization skills

• Strong written and verbal communication skills

• Exceptional attention to detail and advanced proofreading abilities

• The ability to manage multiple competing priorities in a fast-paced environment

• Experience preparing and formatting legal documents using styles

• Advanced proficiency with Microsoft 365 applications and document management systems

• The ability to work independently while also collaborating effectively within a team environment

• A high degree of professionalism, discretion, and commitment to confidentiality

• Flexibility to occasionally adjust working hours to meet practice and client needs

Why join our team:

• Hybrid work environment

• Retirement savings plan with employer contribution

• Benefit premiums paid by the firm

• Telemedicine services

• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!

• Training and development programs based on your interests and needs

The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview.

Toronto: $61,700 - $76,200

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.