Legal Assistant - Floater

Norton Rose Fulbright; Calgary; Hybrid; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan with employer

Benefit premiums paid by the firm

Telemedicine services

Wellness allowance

Training and development programs

Job summary

Norton Rose Fulbright Canada LLP in Calgary is seeking a Floater Legal Assistant to support lawyers and Legal Assistants across our Litigation practice, with the opportunity to assist other groups. This full-time, permanent role requires strong organization, superb client service and the ability to manage schedules, filing, correspondence and document preparation under tight deadlines.

This role offers a hybrid work environment and comprehensive benefits; we value initiative, confidentiality and

Qualifications

• Completion of a recognized legal assistant program is preferred.
• Minimum of 3 years Legal Assistant experience; Litigation experience preferred.
• Excellent interpersonal and communication skills; detail oriented.
• Strong organization and ability to prioritize tasks within deadlines.

Responsibilities

• Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.
• Docket diaries, reminders and limitations.
• Prepare expense reports and oversee key account billing administration.
• Manage and coordinate lawyers' schedules, including hearing dates, client meetings and travel.
• Draft and revise correspondence and emails.
• Transcribe, modify and format documents.
• Maintain files and handle incoming communications.
• Administration duties, including time entry.

Skills

Interpersonal skills

Communication skills

Detail orientation

Strong organizational skills

Prioritization under deadlines

Education

Legal assistant program (preferred)

Tools

Microsoft Office

Job description

You Will Be Focusing On

Norton Rose Fulbright Canada LLP is currently seeking a Floater Legal Assistant to work in our Calgary Office. This full-time permanent legal assistant role will provide support to lawyers and Legal Assistants in our Litigation practice with opportunity to support all practice groups. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high-performance culture. The primary responsibilities of the position are:

• Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.
• Docket diaries, reminders and limitations.
• Prepare expense reports and oversee key account billing administration.
• Manage and coordinate lawyers' schedules, including coordinating hearing dates, questionings, client meetings, conference calls and travel arrangements.
• Draft and revise correspondence and e-mails.
• Transcribe, modify and format documents.
• Prioritize workflow to ensure completion of accurate work within established deadlines.
• Maintain files; including daily filing, file organization, opening files, closing files, etc.
• Handle incoming telephone, email and mail correspondence.
• Administration duties, including time entry.

What You Bring To The Role

• Completion of a recognized legal assistant program is preferred
• Minimum of 3 years Legal Assistant experience, experience in Litigation is preferable
• Above average technical aptitude with a strong knowledge of Microsoft Office
• Excellent interpersonal and communication skills
• Detailed oriented and able to handle multiple tasks
• Strong organization skills
• Highly motivated and personable
• Able to prioritize work
• Capacity to work effectively within deadlines and short-time frames
• Willing to take initiative
• Responds to everyday tasks with little supervision
• Maintains professionalism, confidentiality and discretion
• Able to work both independently and in a team environment

Why Join Our Team

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment?

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during the employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.