Legal Assistant

Altis Technology; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work

Health benefits & RRSP

Generous vacation & leave

Professional development

Collaborative culture

Job summary

Altis Technology in Ottawa, ON, is seeking an organized administrative assistant to support a team of legal professionals in a hybrid role. You will manage lawyers' calendars, prepare documents, and coordinate client communications to ensure efficient legal operations.

The role emphasizes attention to detail, strong English communication, and the ability to handle multiple priorities in a fast-paced setting, with benefits and professional development opportunities.

Qualifications

• Experience in an administrative support role, preferably in a professional services or legal environment.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and commitment to accuracy.
• Ability to manage competing priorities and meet tight deadlines in a fast-paced environment.
• Excellent client service and relationship-building skills.
• Proficiency with Microsoft Office and Adobe Acrobat Pro.
• Strong organizational skills with the ability to work independently and collaboratively.

Responsibilities

• Manage calendars for multiple lawyers, coordinate meetings, hearings, travel, and deadlines.
• Prepare, proofread, and distribute legal correspondence and documents with high accuracy.
• Serve as a key point of contact for lawyers, clients, and external stakeholders, delivering professional service.
• Open, maintain, and close client files, run conflict searches, and keep electronic records organized.
• Assist with case preparation by assembling hearing materials, coordinating couriers, and managing incoming documents.
• Support administrative processes including time entry, CPD tracking, cheque requisitions, and trust deposits.

Skills

Administrative support

Communication skills

Attention to detail

Deadline management

Client service

Organizational skills

Tools

Microsoft Office

Adobe Acrobat Pro

Job description

Location: Ottawa, ON (Hybrid)
Language: Strong written and verbal communication skills in English
Salary: $50,000 to $70,000 annually, based on experience

About the Opportunity

Join a respected Canadian labour and employment law firm that partners with organizations across the public, private, and not-for-profit sectors to help build stronger workplaces. In this permanent opportunity, you'll play a central role in supporting a team of legal professionals, ensuring exceptional client service while contributing to the smooth delivery of legal operations.

This is an ideal opportunity for someone who enjoys staying organized, thrives in a fast-paced environment, and takes pride in producing accurate, high-quality work. You'll collaborate closely with experienced legal professionals in a workplace that values teamwork, professionalism, and continuous learning.

Whats In It for You

• Competitive salary based on experience
• Hybrid work environment that supports flexibility and work-life balance
• Employer-paid group health benefits and RRSP matching program
• Generous vacation, sick leave, and annual wellness allowance
• Professional development reimbursement and opportunities to expand your legal support expertise
• A collaborative team culture that values quality, client service, and career growth

Your Responsibilities

• You'll manage multiple lawyers' calendars, coordinating meetings, hearings, travel, and important deadlines
• You'll prepare, proofread, and distribute legal correspondence and documents with a high degree of accuracy
• You'll serve as a key point of contact for lawyers, clients, and external stakeholders, delivering professional and responsive service
• You'll open, maintain, and close client files, complete conflict searches, and keep electronic records organized and up to date
• You'll support case preparation by assembling hearing materials, coordinating couriers, and managing incoming documentation
• You'll assist with administrative processes including time entry, continuing professional development tracking, cheque requisitions, and trust deposit instructions

Skills and Qualifications

• Previous experience in an administrative support role, preferably within a professional services or legal environment
• Excellent written and verbal communication skills in English
• Strong attention to detail and a commitment to producing accurate work
• Proven ability to manage competing priorities and meet tight deadlines in a fast-paced environment
• Excellent client service and relationship-building skills
• Proficiency with Microsoft Office and Adobe Acrobat Pro
• Strong organizational skills with the ability to work independently and collaboratively

Note from the Hiring Manager

We're looking for someone who enjoys keeping things organized, takes pride in delivering exceptional service, and is eager to become a trusted partner to our legal team. If you're proactive, detail-oriented, and enjoy supporting others, you'll find plenty of opportunities to grow here.

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.