Bilingual Legal Assistant

Turtle Island Staffing; Quebec; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation package

Opportunities for professional development

Job summary

Turtle Island Staffing is seeking a Bilingual Legal Assistant in Montreal to support a team of lawyers. This role requires you to be fully bilingual in English and French and have at least 4 years of experience in a legal support role.

The position offers a hybrid work environment and includes managing lawyers' calendars, preparing legal documents, and coordinating meetings. Join a respected firm dedicated to serving Indigenous communities across Canada.

Qualifications

• Minimum 4 years of experience as a Legal Assistant or in a similar legal support role.
• Ability to work independently and manage multiple priorities.
• Exceptional attention to detail and technical proficiency.

Responsibilities

• Manage lawyers’ calendars and deadlines using Outlook.
• Prepare, edit, format, and organize legal correspondence and documents.
• Provide administrative support for litigation and other legal proceedings.
• Coordinate meetings and provide logistical support.

Skills

Bilingual in English and French

Strong organizational skills

Time management

Communication skills

Prioritization skills

Education

Diploma or certificate from Legal Assistant or Administrative Assistant program

Tools

Microsoft Office Suite

iManage

Cosmolex

Job description

Bilingual Legal Assistant

Location: Montreal, QC (Hybrid) - 2x on-site & 3 days remote
Employment Type: Full-Time
Schedule: 37.5 hours per week
Salary: $60,000 – $70,000 annually

About the Opportunity

Our client is a growing national law firm dedicated to providing high-quality legal services to Indigenous communities, organizations, and individuals across Canada. The firm fosters a collaborative, inclusive, and professional environment focused on excellence, continuous learning, cultural competency, and meaningful client service.

They are seeking a highly organized and proactive Bilingual Legal Assistant to support a team of lawyers and collaborate closely with legal support staff to ensure the efficient operation of the Montreal office. This position offers excellent opportunities for professional growth and exposure to a wide range of legal and administrative responsibilities.

Key Responsibilities

• Manage lawyers’ calendars, appointments, and deadlines using Outlook and other scheduling tools.
• Maintain and update electronic and physical bring-forward systems for document and task management.
• Complete monthly expense reconciliations for assigned lawyers.
• Provide administrative support for litigation, negotiations, regulatory matters, and other legal proceedings.
• Prepare, edit, format, and organize legal correspondence, reports, court documents, pleadings, and other legal materials.
• Organize and maintain complex electronic and physical filing systems, including opening, updating, and closing files.
• Coordinate meetings, prepare materials, arrange catering, and provide logistical support.
• Manage client documentation, pleadings, corporate records, reports, and legal briefs.
• Assist with reviewing, organizing, and assembling documentary evidence for complex legal matters.
• Schedule court appearances, hearings, trials, and judicial review proceedings.
• Coordinate filing and service of legal documents with courts and regulatory bodies.
• Interpret and comply with court rules and procedures across multiple Canadian jurisdictions.
• Handle scanning, photocopying, and document management tasks.
• Coordinate frequent travel arrangements and related logistics.
• Provide general administrative support and assist with special projects as required.

Qualifications

Required

• Fully bilingual in English and French (spoken and written).
• Diploma or certificate from an accredited Legal Assistant or Administrative Assistant program, or equivalent experience.
• Minimum 4 years of experience as a Legal Assistant or in a similar legal support role.
• Strong organizational, time management, communication, and prioritization skills.
• Ability to work independently, take initiative, and manage multiple priorities.

Preferred Skills

• Exceptional attention to detail and technical proficiency.
• Strong teamwork and collaboration skills.
• Advanced proficiency with Microsoft Office Suite.
• Experience with legal software such as iManage, Cosmolex, or similar document management systems.
• Ability to work effectively in a fast-paced environment with changing priorities and tight deadlines.
• Self-motivated, proactive, and able to work with minimal supervision.
• Excellent verbal and written communication skills.
• Ability to perform well under pressure while maintaining accuracy and professionalism.

Why Apply?

• Join a respected and growing national law firm.
• Hybrid work environment with flexibility.
• Competitive compensation package.
• Opportunity to work on meaningful and impactful legal matters.
• Supportive team culture with opportunities for professional development and career growth.