Labour Legal Assistant

Ruby & Co.; Toronto; Hybrid; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Group benefits

Pension plan

Job summary

Ruby & Co., a respected Canadian labour law firm, seeks a Legal Assistant in Toronto with 3+ years of experience to support two to three lawyers. The role requires scheduling, calendaring, and document preparation with strong attention to detail. Hybrid work is available, and benefits include a pension plan.

The ideal candidate has legal administration education and excellent communication skills. Responsibilities include filing, correspondence, and forms for courts and tribunals, as well as

Qualifications

• 3+ years of Legal Administrative Assistant experience.
• Post-secondary education in legal administration or equivalent experience.
• Strong grammar and proofreading abilities.
• Excellent organizational and time-management skills.
• Ability to work independently and in a collaborative team.

Responsibilities

• Provide administrative and legal support to two to three lawyers.
• Schedule meetings, hearings, and appointments; manage calendars and deadlines.
• Prepare, edit, and proofread correspondence and legal documents.
• Complete forms for courts, tribunals, and administrative bodies.
• Coordinate service and filing of documents with courts and opposing counsel.
• Track CPD accreditation requirements and deadlines.
• Cover for colleagues and handle general administrative duties.

Skills

Organizational skills

Time management

Written and verbal communication

Independent work

Deadline-driven

Education

Paralegal/legal administration education

Tools

Microsoft Office

Adobe Acrobat

Job description

Our client, a well-established and highly respected Canadian labour law firm with over 50 years of experience, is seeking a Legal Assistant to join their team.

Responsibilities

• Provide administrative and legal support to two to three lawyers
• Schedule meetings, hearings, conference calls, and other appointments
• Manage lawyer calendars and track critical dates and deadlines
• Manage internal and external correspondence and client inquiries
• Organize and maintain physical and electronic files
• Prepare, edit, and proofread correspondence and legal documents
• Complete court, tribunal, and administrative forms
• Arrange for the service and filing of legal documents with courts, tribunals, and opposing counsel
• Prepare summonses and coordinate service with process servers
• Assist with general administrative duties and provide coverage for colleagues as required
• Track CPD accreditation requirements and deadlines

Requirements

• 3+ years of Legal Administrative Assistant experience
• Labour and employment law experience is considered an asset
• Post-secondary education in legal administration or equivalent experience
• Strong proficiency with Microsoft Office and Adobe Acrobat
• Excellent organizational and time-management skills
• Strong attention to detail and ability to manage competing priorities
• Excellent written and verbal communication skills, including strong grammar, spelling, and proofreading abilities
• Ability to work independently while contributing effectively to a collaborative team
• Ability to work efficiently in a fast-paced and deadline-driven environment

Compensation

• Salary up to $75,000, commensurate with experience
• Hybrid remote schedule - 3 days per week in the office
• Comprehensive group benefits and pension plan