Bilingual Legal Assistant

Altis Technology; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Employer-paid group health benefits

RRSP matching program

Generous vacation and sick leave

Annual wellness allowance

Professional development reimbursement

Job summary

Altis Technology in Ottawa, Ontario, is seeking an organized administrative professional to support a team of legal professionals in a hybrid work environment. You will manage lawyers' calendars, prepare documents with precision, and serve as a professional point of contact for clients and partners.

The ideal candidate will be bilingual in English and French, possess strong written and verbal communication, and thrive in a fast-paced setting while maintaining quality and accuracy in all tasks.

Qualifications

• Previous experience in administrative support, preferably in professional services or legal environment.
• Bilingual in English and French with strong written and verbal communication.
• Excellent attention to detail and the ability to manage competing priorities.
• Strong client service skills and ability to build relationships.
• Proficiency with Microsoft Office and Adobe Acrobat Pro.

Responsibilities

• Manage calendars for multiple lawyers, coordinating meetings, hearings, travel and deadlines.
• Prepare, proofread, and distribute legal correspondence and documents with accuracy.
• Serve as a key contact for lawyers, clients and external stakeholders.
• Open, maintain, and close client files; perform conflict searches; keep electronic records organized.
• Support case preparation by assembling hearing materials and coordinating couriers.
• Assist with time entry, CPD tracking, cheque requisitions and trust deposit instructions.

Skills

Administrative support

Bilingual English/French

Attention to detail

Time management

Client service

MS Office

Adobe Acrobat Pro

Organizational skills

Tools

Microsoft Office

Adobe Acrobat Pro

Job description

Location: Ottawa, ON (Hybrid)

Language: Bilingual, English and French, with strong written and verbal communication skills in both languages

Salary: $50,000 to $70,000 annually, based on experience

About the Opportunity

Join a respected Canadian labour and employment law firm that partners with organizations across the public, private, and not-for-profit sectors to help build stronger workplaces. In this permanent opportunity, you'll play a central role in supporting a team of legal professionals, ensuring exceptional client service while contributing to the smooth delivery of legal operations.

This is an ideal opportunity for someone who enjoys staying organized, thrives in a fast-paced environment, and takes pride in producing accurate, high-quality work. You'll collaborate closely with experienced legal professionals in a workplace that values teamwork, professionalism, and continuous learning.

Whats In It for You

• Competitive salary based on experience
• Hybrid work environment that supports flexibility and work-life balance
• Employer-paid group health benefits and RRSP matching program
• Generous vacation, sick leave, and annual wellness allowance
• Professional development reimbursement and opportunities to expand your legal support expertise
• A collaborative team culture that values quality, client service, and career growth

Your Responsibilities

• You'll manage multiple lawyers' calendars, coordinating meetings, hearings, travel, and important deadlines
• You'll prepare, proofread, and distribute legal correspondence and documents with a high degree of accuracy
• You'll serve as a key point of contact for lawyers, clients, and external stakeholders, delivering professional and responsive service
• You'll open, maintain, and close client files, complete conflict searches, and keep electronic records organized and up to date
• You'll support case preparation by assembling hearing materials, coordinating couriers, and managing incoming documentation
• You'll assist with administrative processes including time entry, continuing professional development tracking, cheque requisitions, and trust deposit instructions

Skills and Qualifications

• Previous experience in an administrative support role, preferably within a professional services or legal environment
• Bilingual proficiency in English and French, with excellent written and verbal communication skills
• Strong attention to detail and a commitment to producing accurate work
• Proven ability to manage competing priorities and meet tight deadlines in a fast-paced environment
• Excellent client service and relationship-building skills
• Proficiency with Microsoft Office and Adobe Acrobat Pro
• Strong organizational skills with the ability to work independently and collaboratively

Note from the Hiring Manager

"We're looking for someone who enjoys keeping things organized, takes pride in delivering exceptional service, and is eager to become a trusted partner to our legal team. If you're proactive, detail-oriented, and enjoy supporting others, you'll find plenty of opportunities to grow here."

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.