Bilingual Legal Assistant - Permanent - 19234

LRO Staffing; Ottawa; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

A law firm in downtown Ottawa is seeking an experienced and fluently bilingual Legal Assistant to join their team on a full-time, permanent basis. The role encompasses managing calendars, filing, drafting documents, and coordinating with legal professionals to meet deadlines.

Salary will be experience-based and likely fall within the $55,000 to $75,000/year range. A hybrid work option and benefits are offered to support work-life balance.

Qualifications

• Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program.
• 3+ years of experience in Labour/Employment Law and/or Litigation.
• Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures.
• Knowledge of Labour, Employment and Human Rights practices and processes.
• Familiarity with law firm systems, document management, and billing platforms.
• Working knowledge of Microsoft Office Suite and legal software applications.

Responsibilities

• Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances.
• Monitor critical dates deadlines and ensure timely follow-up.
• Maintain bring-forward systems and proactively track key milestones and deliverables.
• Coordinate logistics and materials for hearings, mediations, and client meetings.
• Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings.
• Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario.
• Assemble books of documents, hearing briefs, and supporting materials.
• Draft routine correspondence and memoranda for review.
• Coordinate conflict checks and open new client matters in accordance with firm policies.
• Maintain accurate and up-to-date client and matter information within firm systems.
• Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards.
• Support client onboarding and ongoing file management processes.
• Assist with time entry, billing preparation, and submission processes.
• Track and manage complex client billing requirements, including guidelines and rate structures.
• Review billing details for accuracy and completeness prior to submission.
• Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing.
• Coordinate meetings, travel arrangements, and related logistics.
• Handle correspondence, mail, courier services, and document management tasks.
• Utilize legal and firm software for case management, document automation, and e-discovery support.
• Collaborate with other legal assistants and administrative teams to ensure seamless support coverage.
• Perform additional administrative duties as required to support legal professionals and firm operations.

Skills

Bilingual English/French

Labour/Employment Law experience

Litigation experience

Time management

Attention to detail

Independent worker

Client service

Education

Legal Assistant / Law Clerk program

Tools

Microsoft Office Suite

Legal software

Document management systems

Job description

About The Opportunity

Our client is a law firm located in downtown Ottawa. They are looking for an experienced and fluently bilingual Legal Assistant to join their team on a full-time, permanent basis.

Duties

• Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances


• Monitor critical dates deadlines and ensure timely follow-up


• Maintain bring-forward systems and proactively track key milestones and deliverables


• Coordinate logistics and materials for hearings, mediations, and client meetings


• Liaise with legal professionals to prioritize tasks and adapt to changing deadlines


• Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings


• Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario


• Assemble books of documents, hearing briefs, and supporting materials


• Draft routine correspondence and memoranda for review


• Coordinate conflict checks and open new client matters in accordance with firm policies


• Maintain accurate and up-to-date client and matter information within firm systems


• Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards


• Support client onboarding and ongoing file management processes


• Assist with time entry, billing preparation, and submission processes


• Track and manage complex client billing requirements, including guidelines and rate structures


• Review billing details for accuracy and completeness prior to submission


• Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing


• Coordinate meetings, travel arrangements, and related logistics


• Handle correspondence, mail, courier services, and document management tasks


• Utilize legal and firm software for case management, document automation, and e-discovery support


• Collaborate with other legal assistants and administrative teams to ensure seamless support coverage


• Perform additional administrative duties as required to support legal professionals and firm operations

About You

• The successful candidate will have the following:


• Exceptional written and verbal communication skills in both French and English


• Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred


• 3+ years of experience in Labour/Employment Law and/or Litigation


• Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures


• Strong understanding of legal documentation, court procedures, and tribunal rules


• Knowledge of Labour, Employment and Human Rights practices and processes


• Familiarity with law firm systems, document management, and billing platforms


• Working knowledge of Microsoft Office Suite and legal software applications


• Excellent organizational and time-management skills with the ability to manage competing priorities


• Strong attention to detail and commitment to accuracy


• Proven ability to work independently while contributing to a collaborative team environment


• Strong client service orientation and professional judgment


• Ability to handle sensitive and confidential information with discretion


• Adaptability and willingness to learn new tools and technologies

About the Job

Salary will depend on experience, but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.

Eligibility

Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.