Legal Assistant

Stringam Denecky LLP; Lethbridge; On-site; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Prescription drugs

Life insurance

Critical illness

Long-term disability

Vacation

Sick time

Job summary

StringamLaw in Lethbridge seeks a polished and dependable Wills and Estates Legal Assistant to support a busy solicitor practice focused on estate planning and administration. Responsibilities include drafting wills and related documents, probate assistance, and meticulous file management.

Ideal candidates have at least 2 years of legal assistant experience, a professional client-focused approach, and strong organizational skills.

Qualifications

• 2+ years of legal assistant experience preferred in wills/estate administration.
• Diploma or certificate in Legal Administrative Assistance is an asset.
• Professional, client-focused approach with clear communication.

Responsibilities

• Prepare wills, enduring powers of attorney, personal directives, and related materials with accuracy.
• Assist with probate and estate administration documents and file progression.
• Open, organize, and maintain physical and electronic client files; meet deadlines.
• Communicate professionally with clients, executors, beneficiaries, and third parties.
• Coordinate client meetings, calendars, and signing appointments.
• Assist with billing, time entry, cheque requisitions, and file accounting tasks as required.
• Perform conflict checks and support client intake for efficient workflows.
• Provide administrative support to the wills and estates team in the Lethbridge office.

Skills

Legal experience

Estate planning

Client service

MS Word

Organizational skills

Communication

Education

Legal Admin Diploma

Tools

Document management systems

Job description

StringamLaw is seekinga polished and dependable Wills and Estates Legal Assistant to join our Lethbridge office. This role is an excellent opportunity for a legal assistant who values precision, professionalism, and client service, and who is interested in supporting a busysolicitorpractice with a focus on estate planning and estate administration.

Key Responsibilities:

• Prepare, draft, revise, and format wills, enduring powers of attorney, personal directives, estate planning documents, correspondence, reporting letters, and related materials with a high degree of accuracy.
• Support estate administration files, including preparing probate and administration documents, gathering required information, coordinating filing requirements, andassistingwith file progression.
• Open, organize,maintain, and close physical and electronic client files while ensuring deadlines, limitation dates, and follow-up tasks are diarized and completed.
• Communicate professionally and compassionately with clients, executors, beneficiaries, financial institutions, accountants, government offices, and other third parties.
• Coordinate client meetings, manage calendars, schedule signing appointments, andassistwith meeting preparation and post-meeting follow-up.
• Prepare accounts,assistwith billing, time entry, cheque requisitions, trust-related administration, and other file accounting tasks asrequired.
• Conduct conflict checks, support client intake, and contribute to an efficient, organized, and positive file workflow frominitialinquiry through completion.
• Provide proactive administrative support to the wills and estates team and contribute to the smooth day-to-day operation of the Lethbridge office.

Qualifications:

• LegalAdministrative Assistant diploma or certificate from a recognized post-secondary institution is considered an asset.
• A minimum of 2 years of legal assistant experience is preferred; experience in wills, estate planning, or estate administration would be a strong asset.
• A professional, client-focused approach with the ability to communicate effectively and respectfully with lawyers, colleagues, clients, and external service providers.
• Strong initiative and the ability to learn new concepts, terminology, procedures, and practice-management systems quickly.
• Excellent organizational and time management skills, with the ability to manage competing priorities, meet deadlines, andmaintainaccuracy in a busy practice.
• Clear and professional verbal and written communication skills, including strong grammar, spelling, proofreading, and document formatting abilities.
• A high levelof attention to detail, discretion, confidentiality, and commitment to producing quality work.
• Professional-level Microsoft Word skills and comfort working with electronic document management andpractice-managementsystems.

Compensation & Working Hours:

StringamLaw offers competitive compensation commensuratewith experience, along with a comprehensive benefits package that includes medical, dental, prescription drug coverage, life insurance, critical illness, long term disability, vacation, and sick time benefits. This is a regular full-time position, with standard working hours of 8:30 AM to 4:30 PM with an unpaid hour for lunch, subject to change from time to time.

• medical
• dental
• prescription drug coverage
• life insurance
• critical illness
• long term disability
• vacation
• sick time benefits

Stringamwishes to thankall applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.