Will and Estates LAA – Vancouver or West Vancouver

BC Legal Management Association; Vancouver; On-site; CAD 63,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Health Care Spending Account

RRSP Matching after 1 year

Employee Assistance Program (EAP)

Growth opportunities and development

Generous vacation allotment

Personal days

Fitness and wellness allowances

On-site fitness centers

Supportive culture

Job summary

Lindsay Kenney LLP in Vancouver seeks a driven Legal Administrative Assistant focused on Wills and Estates. The role requires strong organization, multi-tasking ability and excellent communication; future consideration may allow the applicant to work from Vancouver or West Vancouver offices.

Responsibilities include file management, conflict checks, retainer letters, trust deposits and calendar coordination for lawyers. A post-secondary LAA certificate and 3–5 years’ LAA experience are preferred.

Qualifications

• Minimum 3–5 years of experience as an LAA with emphasis on Wills & Estates.
• Legal Administrative Assistant Certificate from an accredited post-secondary institution.
• Experience using iManage, Acumin, BC Online, BC Registry Services and MYLTSA.
• Strong technical proficiency in MS Word, Excel, Outlook and Adobe.
• Ability to manage high volume work and shifting deadlines.
• Excellent interpersonal and communication skills.
• Familiarity with WESA.
• Professional judgment, discretion and confidentiality.
• Flexibility and adaptability to changing demands and deadlines.

Responsibilities

• Perform conflict searches, open files, complete client identification/verification and prepare retainer letters.
• Maintain and organize files and documents.
• Format documents.
• Prepare trust deposits, trust cheque requests, trust transfers, investment deposits and redemptions, billing and generate monthly WIP and AR reports.
• Send and receive letters with or without enclosures, and with or without courier.
• Calendar organization for lawyers including scheduling calls, video conferences and in-person meetings; book boardrooms and set up Zoom/Teams meetings.
• Other administrative duties as required.

Skills

Interpersonal skills

Communication skills

Discretion/Confidentiality

Flexibility

Attention to detail

Time management

Education

LAA certificate

Tools

Microsoft Word

Excel

Outlook

Adobe

Job description

Who we are:

Lindsay Kenney LLP is one of Western Canada's largest full-service law firms with locations conveniently located in downtown Vancouver, West Vancouver, and Langley. After 45 years in the business, our success continues to be fueled by the talent, ambition and expertise of our amazing team.

Location: VANCOUVER, Canada

Job Type: Full-time

Salary: Minimum $63,000 Maximum $70,000 per year.

Why It Is Great To Work At LK Law

• A comprehensive benefits package - LK Law pays for 100% of the benefit premiums
• Annual Health Care Spending Account
• RRSP Matching after 1 year of employment
• Access to our Employee Assistance Program (EAP)
• Opportunities for personal growth and development
• A generous vacation allotment
• Personal days
• Fitness and wellness allowances
• On-site fitness centers
• A supportive, engaging, tight-knit culture

What You Can Expect

We currently have an opening for a driven Wills and Estates LAA. This role requires an individual who is organized, effective at multi-tasking and detail-oriented, with strong communication and interpersonal skills. There may be an opportunity for the role to be located in either our Vancouver or West Vancouver office in the future, depending on the successful candidate's preference and business needs.

• Performing conflict searches, opening files, completing client identification/verification and preparing retainer letters.
• Maintaining and organizing files and documents.
• Formatting documents.
• Preparing trust deposits, trust cheque requests, trust transfers, investment deposits and redemptions, billing and generating monthly WIP and AR Reports.
• Sending and receiving letters with or without enclosures, as well as with or without courier.
• Calendar organization for lawyers including scheduling telephone, video conference and in-person client meetings, booking boardrooms and setting up virtual meetings using Zoom and Teams; and
• Other administrative duties as required.

What You Bring To The Table

• Minimum 3-5 years of experience as an LAA, with a strong focus on Wills and Estates
• A Legal Administrative Assistant Certificate from an accredited post-secondary institution
• Previous experience using iManage, Acumin, BC Online. BC Registry Services and MYLTSA
• Strong technical proficiency, including Microsoft Word, Excel, Outlook, and Adobe
• Ability to manage a high volume of work and shifting priorities while meeting deadlines
• Excellent interpersonal and communication skills
• Familiarity with WESA
• Professional judgment, discretion, and the ability to maintain confidentiality
• Flexibility and adaptability in response to changing demands and deadlines

Compensation

The typical salary range for this position is $63,000-$70,000 per year. The base pay offered may vary depending on job-related skills/knowledge, experience, and internal and market equity.