Legal Assistant

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Urban Legal Recruitment Inc. represents a leading international law firm and seeks a Resource Assistant in our Calgary office. You will provide administrative and legal support to lawyers and professionals in a collaborative, professional setting.

The role requires 1–2 years of legal administrative experience, strong MS Office skills, and excellent organizational abilities. You will prepare documents, manage files, calendars, and billing-related tasks, and support multiple practice groups.

Qualifications

• Graduate of a recognized Legal Assistant program.
• 1–2 years of legal administrative experience in a law firm.
• Strong knowledge of Microsoft Office (Word, Outlook, Excel).
• Excellent organizational and time-management skills with attention to detail.
• Strong written and verbal communication; able to manage multiple priorities.
• Professional and service-oriented approach; ability to work in a team.

Responsibilities

• Provide day-to-day administrative support to lawyers and other legal professionals.
• Prepare, format, revise and proofread correspondence, documents and other materials.
• Assist with opening, organizing and maintaining client and matter files.
• Manage electronic and paper filing; ensure documents are saved and maintained accurately.
• Assist with calendar management, scheduling meetings and coordinating appointments.
• Prepare expense reports and assist with billing and other administrative processes.
• Coordinate internal and external meetings, including meeting rooms and related materials.
• Assist with document production, scanning, copying and other duties.
• Provide coverage and support to other assistants and practice groups as required.
• Work collaboratively with lawyers and staff to meet deadlines and priorities.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Teamwork

Professional demeanor

Education

Legal Assistant program

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Our valued client, a leading international law firm, is seeking a Resource Assistant to join their Calgary office.

This is an excellent opportunity for a junior legal administrative professional with one to two years of legal assistant experience who is looking to continue developing their skills within a highly professional, collaborative and supportive law firm environment.

Working as part of a team, the Resource Assistant will provide administrative and legal support to lawyers and other professionals across the office. The successful candidate will be organized, polished, adaptable and eager to learn, with a strong commitment to providing exceptional service.

Key Responsibilities

• Provide day-to-day administrative support to lawyers and other legal professionals
• Prepare, format, revise and proofread correspondence, documents and other materials
• Assist with opening, organizing and maintaining client and matter files
• Manage electronic and paper filing and ensure documents are saved and maintained accuratelyAssist with calendar management, scheduling meetings and coordinating appointments
• Prepare expense reports and assist with billing and other administrative processes
• Coordinate internal and external meetings, including meeting rooms and related materials
• Assist with document production, scanning, copying and other general administrative duties
• Provide coverage and support to other assistants and practice groups as required
• Work collaboratively with lawyers, assistants and other members of the firm to ensure deadlines and priorities are met
• Maintain a high level of confidentiality and professionalism at all times

Qualifications

• Graduate of a recognized Legal Assistant program
• One to two years of legal administrative experience, within a law firm environment
• Strong knowledge of Microsoft Office, including Word, Outlook and Excel
• Excellent organizational and time-management skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a busy professional environment
• Professional, positive and service-oriented approach
• Strong interpersonal skills and the ability to work effectively as part of a team
• A willingness to learn and take on new responsibilities

Why Consider This Opportunity?

This is a wonderful opportunity to join a large international law firm that offers exposure to sophisticated legal work, excellent resources and the opportunity to learn from experienced legal professionals.

For someone early in their legal support career, this role provides an excellent foundation to continue developing their skills and gaining experience within a highly regarded firm.