Legal Administrative Assistant (Immigration) - Part-time

BCLMA

Vancouver

On-site

CAD 38,000 - 52,000

Part time

3 days ago

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Benefits offered by this job

Health benefits

Wellness subsidy

Pension plan

Flexible work arrangements

Tuition allowance

Personal leave days

Employee assistance program

Referral bonus program

Job summary

Boughton Law, a Vancouver-based firm, seeks a part-time Legal Administrative Assistant to support the Immigration Group. You will handle administrative tasks, billing, client service, and file management, with potential transition to full-time based on business needs and performance.

This role requires strong organization, client communication, and ability to manage multiple deadlines. Immigration file work and submissions may be involved as needed; hybrid opportunities may arise depending on

Qualifications

Experience as a legal administrative assistant is preferred.
Strong communication and client service skills.
Ability to manage multiple matters and deadlines.

Responsibilities

Prepare and issue client invoices and monitor WIP/A/R.
Schedule consultations and coordinate client communications.
Open, manage and close files with organized electronic records.
Submit immigration forms and documents via IRCC portals as directed.
Provide general administrative support and teamwork within the Immigration Group.

Skills

Client service

Organizational skills

Time management

Team collaboration

Tools

Microsoft Office Suite

Job description

Who We Are

Boughton Law is a Vancouver based law firm. We do things differently. We are committed to excellence, integrity, professionalism, community, and continuous development. Our values foster a collaborative and engaging work environment where people are supported, challenged, and encouraged to grow.

If you thrive on meaningful work and share our forward thinking approach, we would love to hear from you.

Boughton Law is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Accommodations are available upon request throughout the recruitment process.

Who We Are Looking For

We are seeking a part-time Legal Administrative Assistant to join our Immigration Group. The successful candidate will work closely with an immigration lawyer and immigration paralegal to provide administrative, billing, client service, and file management support for a busy immigration practice. This role has the potential to transition to full-time employment for the right candidate based on business needs and performance.

This position requires someone who is organised, responsive, comfortable communicating directly with clients, and able to manage multiple matters and deadlines. The role will also include immigration file work and submissions as needed.

Work Hours

This is a part time position of 20 to 22 hours per week.

Job Duties & Responsibilities

Billing and financial administration

Prepare and issue client invoices
Monitor work in progress (WIP) and accounts receivable (A/R)
Follow up on outstanding accounts as directed
Assist with other billing and financial administration for immigration matters

Client communication and scheduling

Communicate with clients regarding appointments, documents, invoices, file administration, and routine status matters
Schedule consultations and client meetings
Respond to routine client enquiries and ensure substantive legal questions are directed to the lawyer or paralegal as appropriate
Maintain timely and professional communication with clients

File opening, management and closing

Conduct conflict checks and assist with opening new client and matter files.
Maintain organised and complete electronic files.
Save and organize correspondence, submissions, supporting documents and other file materials.
Assist with closing files and other file management procedures.
Monitor administrative deadlines and follow up on outstanding information or documents as required.

Immigration administration and file support

Prepare and submit IRCC webforms and upload documents and correspondence to IRCC and other government portals as directed
Assist with assembling, reviewing and organising immigration application materials
Perform immigration file work as needed under the direction of the immigration lawyer or paralegal
Assist with obtaining information and documentation from clients
Maintain records of submissions, correspondence, confirmations and government communications
Maintain the bring forward system to ensure follow up and receipt of requested information and documents
Provide general support with immigration applications and other immigration matters as required

General administrative support

Work closely with the immigration lawyer and immigration paralegal to coordinate workflow and priorities
Assist with correspondence, document preparation, matter organization and other administrative tasks
Scan, print and distribute files and documents internally and externally as required
Provide backup assistance within the Immigration Group as required
Perform other related duties as assigned

What You Offer

Previous experience as a legal administrative assistant or in a professional services environment is preferred
Immigration law experience is an asset but is not required for a candidate with strong administrative skills and an interest in learning immigration practice
Strong client service skills and professional judgment when dealing with clients and confidential information
Ability to work collaboratively with lawyers and paralegals
Proficiency with Microsoft Office applications and the ability to learn legal practice management and government filing systems
Strong organizational and time management skills
Excellent attention to detail and accuracy
Strong written and verbal communication skills
Ability to manage multiple files, deadlines, and competing priorities in a fast-paced environment
Ability to work independently, take ownership of assigned tasks, and follow matters through to completion, while recognizing when guidance or escalation to the lawyer or paralegal is required

What We Offer

We offer a collaborative and professional environment with a strong team culture. The hourly rate for this position is $27.50 to $38.00 per hour, with final compensation determined based on experience and the demands and scope of the role.