legal administrative assistant

United Skies Immigration Inc.; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading immigration firm in Mississauga is seeking an Administrative Assistant to coordinate information flow, manage appointments, and maintain filing systems. The ideal candidate will have a college diploma and 1 to 2 years of experience, along with strong organizational and interpersonal skills. This fast-paced role requires reliability and the ability to multitask effectively in a busy environment.

Qualifications

• 1 to 2 years of experience in a related role.
• Basic security clearance required.
• Experience with reports and records management.

Responsibilities

• Coordinate the flow of information and manage appointments.
• Prepare and proofread correspondence and legal documents.
• Perform basic bookkeeping tasks.

Skills

Client focus

Efficient interpersonal skills

Organized

Reliability

Team player

Ability to multitask

Education

College, CEGEP or other non-university certificate or diploma (1 to 2 years)

Tools

MS Office

MS Outlook

MS Windows

Adobe Acrobat Reader

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Determine and establish office procedures and routines
• Arrange travel, related itineraries and make reservations
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Office
• MS Outlook
• MS Windows
• Adobe Acrobat Reader

Area of work experience

• Reports and records

Security and safety

• Basic security clearance

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Large caseload

Personal suitability

• Client focus
• Efficient interpersonal skills
• Organized
• Reliability
• Team player
• Ability to multitask

Experience

• 1 year to less than 2 years